Office Assistant/Recruiter Bilingual

HSS HOSPITALITY STAFFING SOLUTIONS; Nashville (TN); On-site; USD 25,000 - 28,000; Full time

Job summary

HSS HOSPITALITY STAFFING SOLUTIONS is seeking an on-site Office/Recruiting Assistant in Nashville, TN. You will provide clerical support to supervisors, field recruiters, and area managers while handling onboarding documents and payroll-related tasks.

The role requires excellent organizational and communication skills, ability to manage confidential information, and a willingness to work a flexible schedule.

Qualifications

• Strong organizational and communication skills are required.
• Ability to handle confidential information and follow procedures.
• Familiarity with federal and state hiring practices is preferred.
• Bilingual English/Spanish preferred.

Responsibilities

• Provide clerical support to Account Supervisors, Field Recruiters, and Area Managers.
• Perform general office duties: copying, faxing, mailing, filing.
• Retrieve, distribute, and manage incoming mail; coordinate appointments.
• Complete onboarding documents and maintain the local office during hours.
• Review time sheets and distribute pay checks; handle workers’ comp and leave reports.
• Support recruiting activities, interview candidates, and conduct pre-employment screens.
• Coordinate candidate interviews and document activity in the system of record.
• Respond to employee, field ops, and corporate correspondence; build relationships.

Skills

Organizational skills

Communication skills

Confidential information handling

Team collaboration

Verbal and written communication

Bilingual (English/Spanish) preferred

Education

High school diploma or equivalent

Job description

Support office operations and recruiting activity for a growing hospitality staffing team in Nashville, TN (onsite).

Responsibilities

• Provide clerical support to Account Supervisors, Field Recruiters, and Area Managers
• Complete general office duties including copying, faxing, mailing, and filing to organize and maintain records
• Retrieve, distribute, and manage incoming mail
• Coordinate and schedule appointments
• Complete, review, and upload onboarding documents
• Maintain the local office open during operating hours
• Review and submit time sheets
• Distribute pay checks
• Review and assist with workers’ compensation, medical/personal leave reports, forms, and employee changes
• Support recruiting activities, including interviewing candidates, assisting walk-in applicants, and administering pre-employment drug screens
• Coordinate and schedule candidate interviews, return applicant calls for screening and scheduling, and document candidate activity in the system of record
• Respond to employee, field operations, and corporate correspondence
• Build and develop relationships with personnel and client personnel to support a productive work environment
• Listen to employee concerns and refer concerns to Area Supervisor(s) or Account Manager for resolution
• Compile onboarding new hire material packets

Requirements

• Ability to explain procedures clearly to colleagues and customers
• Ability to handle confidential information
• Knowledge of federal and state hiring practices
• Strong organizational and communication skills
• Ability to work effectively with others to obtain information and meet needs
• Effective verbal and written communication
• Ability to follow oral and written instructions
• Good analytical and problem-solving skills
• Ability to work as part of a team and independently
• Must follow standard operating procedures
• Bilingual (English and Spanish) preferred
• Must be able to work a flexible schedule (weekends and holidays)
• Must be legally authorized to work in the United States without restriction
• Must be willing to take a drug test
• Must be 18 years of age or older

Job Purpose

• Provide clerical and office customer service support at an HSS office
• Play an integral role in the growth of the business

Working Conditions

• Office setting
• Ability to sit for an extended amount of time

Physical and Visual Requirements

• Physical demands: constant periods sitting; writing and typing constantly
• Visual demands: extended hours at a computer screen; ability to read electronic documents of all types

Eligibility Requirements

• Legally authorized to work in the United States without restriction
• Willing to take a drug test
• 18 years of age or older

Salary: USD 18 - 20 per hour

Education: High school or equivalent (Preferred)