Talent Acquisition Assistant

Quanta Manufacturing Nashville; Antioch (TN); On-site; USD 32,000 - 42,000; Full time

Job summary

The Talent Acquisition Assistant role provides onsite administrative and candidate-facing support to the Talent Acquisition team in Antioch, TN. You will welcome walk-in applicants, assist with online applications, coordinate interviews, and maintain confidential records in the ATS/HRIS.

Ideal candidates have a high school diploma, strong organizational and communication skills, and comfort interacting with diverse applicants; bilingual Spanish is preferred.

Qualifications

• High school diploma or equivalent required.
• Customer service or administrative experience preferred.
• Strong organizational and communication skills required.

Responsibilities

• Welcome walk-in applicants and support candidate experience.
• Assist candidates with online applications, assessments, and required documentation.
• Schedule interviews and communicate with candidates.
• Maintain accurate applicant records in ATS/HRIS.
• Perform administrative tasks: filing, data entry, reporting.
• Coordinate candidate flow during high-volume periods.
• Maintain confidentiality of candidate information.

Skills

Organizational skills

Communication skills

Bilingual Spanish

People interaction

Education

High school diploma or equivalent

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

ATS/HRIS

Job description

The Talent Acquisition Assistant provides onsite administrative and candidate-facing support to the Talent Acquisition team in Antioch, TN.

Responsibilities

• Welcome walk-in applicants and support a professional candidate experience
• Assist candidates with online applications, assessments, and completion of required documentation
• Support Talent Acquisition Specialists with interview scheduling and candidate communications
• Maintain accurate applicant records and ensure updates are completed in the ATS/HRIS
• Complete administrative work including filing, data entry, and reporting
• Help coordinate candidate flow during high-volume hiring periods and recruiting events
• Route candidate questions or concerns to the appropriate member of the TA team
• Maintain confidentiality of candidate information at all times
• Perform other duties as assigned

Requirements

• High school diploma or equivalent
• Customer service or administrative experience preferred
• Basic computer skills, including Microsoft Outlook, Word, and Excel
• Strong organizational skills and communication skills
• Friendly, welcoming approach and comfort interacting with people from diverse backgrounds
• Bilingual in Spanish preferred

Technologies

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• ATS/HRIS

Work Environment and Physical Requirements

• 100% onsite role in Antioch, TN
• Ability to stand, sit, and move throughout office and warehouse facilities as needed
• Ability to lift up to 30 pounds occasionally
• Ability to maintain confidentiality and handle sensitive information professionally