Office Administrator

Addison Group; Nashville (TN); On-site; USD 33,000 - 37,000; Full time

Benefits offered by this job

Contract-to-hire

100% company-paid insurance premiums

Small collaborative office

Growth opportunity

Job summary

Addison Group is seeking an Office Administrator for a contract-to-hire, fully on-site role in Nashville. The position supports the corporate office, coordinates vendors, handles documentation, payroll-related tasks, and day-to-day operations.

The ideal candidate is organized, reliable, and able to wear multiple hats while supporting a small team in a collaborative environment. On-site schedule is Monday–Friday, 8:00 AM–5:00 PM.

Qualifications

• High school diploma or equivalent; additional education is a plus.
• 2+ years of office administration or related experience preferred.
• Proficiency with Microsoft Excel and data entry.
• Working knowledge of Microsoft Outlook and Adobe applications.
• Strong organizational skills and attention to detail.
• Professional and friendly communication style.
• Ability to work independently while supporting a small team.
• Comfortable managing multiple tasks and shifting priorities.
• Reliable, proactive, and take ownership of responsibilities.

Responsibilities

• Provide hands-on administrative support across the corporate office.
• Assist with daily office needs, vendor communication, and documentation.
• Support employee-related tasks and special projects.
• Maintain organized filing systems, electronic and physical.
• Coordinate errands, meals, shipping, and mail.
• Process payroll-related checks and vendor documentation (W-9s).
• Communicate with vendors and coordinate services and deliveries.
• Support new location/store opening activities.
• Assist other departments with administrative projects as needed.
• Ensure important documents and resources are current and accessible.
• Identify tasks needing attention and adapt as priorities shift.

Skills

Organizational skills

Professional communication

Self-motivation

Team support

Education

High School Diploma or equivalent

Tools

Microsoft Excel

Microsoft Outlook

Adobe applications

Job description

Job Title: Office Administrator

Industry: Hospitality

Location (city, state): West Nashville, TN

Assignment Type: Contract-to-Hire

Pay: $24 - $27 / hour

Work Schedule: Monday-Friday, 8:00 AM-5:00 PM, Fully On-Site.

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About The Company

Our client is a growing organization with a small corporate office and collaborative team environment. They are adding an Office Administrator to provide additional administrative support and help keep day-to-day office operations organized and running smoothly.

Job Description

The Office Administrator will provide hands-on administrative support across the corporate office, assisting with daily office needs, vendor communication, documentation, employee-related tasks, and special projects. The ideal candidate is organized, dependable, comfortable wearing multiple hats, and able to jump in wherever support is needed.

Key Responsibilities

• Manage routine administrative tasks and help keep daily office operations organized.
• Monitor and send email reminders, follow-ups, and other internal communications.
• Coordinate office-related errands, including meal orders, pickups, shipping, and mail.
• Maintain organized electronic and physical filing systems.
• Purchase and distribute gift cards and assist with other employee or office needs.
• Communicate with vendors and help coordinate services, deliveries, and other business requests.
• Provide administrative assistance related to new location and store openings.
• Track and assist with the processing of outstanding or uncashed payroll checks.
• Collect, organize, and maintain vendor documentation, including W-9 forms.
• Assist other departments with administrative projects and general office needs as requested.
• Help ensure important documents, information, and office resources are kept current and accessible.
• Take initiative in identifying tasks that need attention and provide support where priorities shift.

Qualifications

• High school diploma or equivalent required; additional education is a plus.
• 2+ years of office administration, administrative support, or related experience preferred.
• Proficiency with Microsoft Excel, including basic spreadsheet functions and data entry.
• Working knowledge of Microsoft Outlook and Adobe applications.
• Comfortable learning and using internal communication platforms.
• Strong organizational skills and attention to detail.
• Professional and friendly communication style.
• Ability to work independently while also supporting a small team.
• Comfortable managing multiple tasks and shifting priorities throughout the day.
• Reliable, proactive, and willing to take ownership of administrative responsibilities.
• Ability to interact professionally with vendors, employees, and external contacts.

Additional Details

• This is a fully on-site position in Nashville, TN.
• Candidates should be comfortable in a hands-on role where responsibilities can vary from day to day.

Perks

• Contract-to-hire, conversion expected at 6 months
• 100% company-paid insurance premiums for employees and their families once converted
• Small, collaborative corporate office environment
• Growth opportunity within an expanding organization

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.