Remote Administrative Assistant/Receptionist

Easy Recruiter; Los Angeles (CA); Remote; USD 40,000 - 60,000; Full time

Job summary

A leading recruiting firm seeks a Remote Administrative Assistant/Receptionist to support management and visitors by handling various office tasks. Key responsibilities include arranging meetings, answering calls, maintaining the office calendar, and managing accounts. The ideal candidate will be a master multi-tasker with excellent communication skills and proficiency in Microsoft Office. This role requires a professional demeanor and the ability to provide polite assistance in a dynamic environment.

Qualifications

• Candidates should have a genuine desire to meet the needs of others.
• Must demonstrate proficiency with Microsoft Word, Outlook, PowerPoint, and Excel.

Responsibilities

• Arranging staff meetings and scheduling appointments.
• Answering or transferring phone calls and taking messages for staff.
• Maintaining the office calendar and organizing community events.
• Managing accounts and performing light bookkeeping.
• Preparing agendas and making arrangements for meetings.

Skills

Excellent communication skills

Proficiency in Microsoft Office

Multi-tasking

Professionalism

Attentiveness

Job description

About the job Remote Administrative Assistant/Receptionist

We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations for travel arrangements, and generally being a helpful and positive presence in the workplace.

To be successful as an administrative assistant, candidates should be professional, polite, and attentive while also being accurate. They should always be prepared and responsive, willing to meet each challenge directly. Administrators will be required to use Microsoft Office and should demonstrate proficiency with Microsoft Word, Outlook, PowerPoint, and Excel. Most importantly, administrative assistants should have a genuine desire to meet the needs of others.

Duties and Responsibilities

• Arranging staff meetings and scheduling appointments
• Answering or transferring phone calls and taking messages for select staff members
• Maintaining the office calendar
• Write memos, meeting minutes, and email inquiries, correspondences, invoices, and receipts, and create spreadsheets and other reports as needed
• Keeping the office database and filing system up to date and organized
• Purchasing office, classroom, kitchen, and food supplies
• Assisting with managing work with vendors
• Assist with organizing both internal and external community events
• Performing some Human Resources Management functions
• Working with office equipment vendors to purchase and maintain office equipment such as printers and fax machines
• Sorting and delivering all mail and faxes
• Handling office tasks, such as filing, generating reports and presentations
• Collate and distribute mail
• Write and edit documents from letters to reports and instructional documents.
• Create and maintain filing systems, both electronic and physical
• Manage accounts and perform light bookkeeping
• Preparing agendas for meetings and making arrangements, such as cording catering for staff meetings, luncheons, committee meetings, board meetings and other administrative meetings
• Work in a standard office environment with extensive public contact and frequent interruptions

Physical Requirements

Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight 50lbs; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to travel to other locations using various modes of private and commercial transportation, and to verbally communicate to exchange information.