Office Assistant

Intuit, Inc.; Jackson (OH); On-site; USD 32,000 - 42,000; Full time

Job summary

Intuit, Inc. is seeking an Office Assistant to provide general administrative and clerical support for a fast-paced office in Jackson, Ohio.

The role serves as the first point of contact for visitors, customers, vendors, and callers, helping maintain a professional and welcoming environment. Responsibilities include front desk support, data entry, document management, mail handling, scheduling, and cross-department assistance.

Qualifications

• High school diploma or GED required; associate degree or cert preferred.
• Previous office, receptionist, or administrative experience.
• Strong verbal and written communication skills.
• Professional telephone etiquette and customer service skills.
• Proficiency with Microsoft Office (Word, Excel, Outlook).

Responsibilities

• Answer and direct incoming calls to departments or personnel.
• Greet customers, visitors, vendors, and guests and direct them to staff.
• Maintain a professional, welcoming front office environment.
• Receive and distribute mail, packages, and deliveries.
• Assist with scheduling visitors, meetings, and appointments.
• Perform general data entry, filing, scanning, and document organization.
• Maintain accurate records and organize documents for easy access.
• Provide administrative support to management, HR, accounting, and other departments as needed.

Skills

Clear communication

Multitasking

Professional telephone etiquette

Customer-service oriented

Education

High school diploma or GED

Associate's degree or professional certification preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Job Overview:

The Office Assistant is responsible for providing general administrative and clerical support to ensure the efficient day-to-day operation of the office. This position serves as the first point of contact for visitors, customers, vendors, and incoming telephone calls, creating a professional and welcoming impression of the company.

The Office Assistant assists with daily office functions, document management, data entry, and other administrative tasks while supporting various departments as needed.

Key Responsibilities:

Front Desk & Customer Service

• Answer and direct incoming telephone calls to the appropriate departments or personnel.
• Greet customers, visitors, vendors, and guests upon arrival and direct them to the appropriate personnel.
• Serve as the primary point of contact for general office inquiries.
• Maintain a professional, courteous, and welcoming front office environment.
• Receive and distribute incoming mail, packages, and deliveries.
• Assist with scheduling visitors, meetings, and appointments as needed.

Administrative & Clerical Support

• Perform general data entry, filing, scanning, copying, and document organization.
• Prepare, organize, and maintain company records and paperwork.
• Assist with preparing correspondence, reports, forms, and other business documents.
• Monitor and maintain office supplies and coordinate replenishment as needed.
• Assist with processing incoming and outgoing mail and other office communications.
• Provide administrative support to management, HR, accounting, and other departments as needed.
• Maintain accurate records and ensure documents are properly organized and accessible.

General Office Support

• Assist with coordinating company meetings and other office-related activities.
• Communicate with employees, customers, vendors, and outside business contacts.
• Maintain confidentiality when handling company and employee information.
• Assist with additional administrative duties and special projects as assigned.
• Help maintain a clean, organized, and professional office environment.

Qualifications:

• High school diploma or GED required. Associate’s degree or Professional Certification Preferred
• Previous office, receptionist, or administrative experience.
• Strong verbal and written communication skills.
• Professional telephone etiquette and customer service skills.
• Proficiency with Microsoft Office applications, including Word, Excel, and Outlook.
• Ability to operate standard office equipment, including computers, printers, copiers, and scanners.
• Strong organizational skills and attention to detail.
• Ability to multitask, prioritize responsibilities, and manage competing demands.
• Ability to work independently and as part of a team.
• Professional, dependable, and customer-service-oriented attitude.

Physical Requirements:

• Ability to sit and work at a computer for extended periods.
• Frequent use of hands for typing, filing, and handling office equipment.
• Ability to occasionally lift and carry office supplies or packages weighing up to 25 lbs.