Administrative Assistant

One Energy Inc; Marlborough (MA); On-site; USD 38,000 - 54,000; Full time

Job summary

One Energy Inc is seeking an Administrative Assistant to support day-to-day office operations across multiple departments. You will handle receptionist duties, organize records, and assist with scheduling and internal communications.

The role emphasizes strong organization, professional communication, and discretion in handling sensitive information. Candidates should be able to manage multiple tasks and contribute to a productive office environment.

Qualifications

• Strong organizational skills and attention to detail.
• Proficiency with Microsoft Office (Outlook, Word, Excel).
• Professional communication and interpersonal skills.
• Ability to work independently and manage multiple priorities.
• Dependable, proactive, and willing to assist where needed.
• Previous administrative or office experience preferred.
• Ability to handle business information with professionalism and discretion.

Responsibilities

• Perform receptionist duties, including answering and directing calls and assisting visitors.
• Provide general administrative and office support to multiple departments.
• Assist with scheduling meetings and coordinating internal communications.
• Prepare, organize, and maintain routine documents and records.
• Assist with data entry and other administrative projects as needed.
• Maintain organized electronic and physical filing systems.
• Monitor office supplies and coordinate ordering when needed.
• Assist with incoming and outgoing mail, correspondence, and document distribution.
• Help maintain an organized and professional office environment.
• Support day-to-day operational needs and special projects as assigned.

Skills

Organizational skills

Microsoft Office

Communication skills

Independent work

Dependable

Office experience

Discretion

Tools

Outlook

Word

Excel

Job description

Job Description

We are seeking a reliable and organized Administrative Assistant to support the day-to-day operations of our office. This position will provide general administrative support to multiple departments, assist with office organization and recordkeeping, and help ensure daily office activities run efficiently.

Responsibilities

Administrative Support

• Perform receptionist duties, including answering and directing calls and assisting visitors.
• Provide general administrative and office support to multiple departments.
• Assist with scheduling meetings and coordinating internal communications.
• Prepare, organize, and maintain routine documents and records.
• Assist with data entry and other administrative projects as needed.

Office Operations

• Maintain organized electronic and physical filing systems.
• Monitor office supplies and coordinate ordering when needed.
• Assist with incoming and outgoing mail, correspondence, and document distribution.
• Help maintain an organized and professional office environment.
• Support day-to-day operational needs and special projects as assigned.

Qualifications

• Strong organizational skills and attention to detail.
• Proficiency with Microsoft Office, including Outlook, Word, and Excel.
• Professional communication and interpersonal skills.
• Ability to work independently and manage multiple priorities.
• Dependable, proactive, and willing to assist where needed.
• Previous administrative or office experience preferred.
• Ability to handle business information with professionalism and discretion.

Physical Requirements

• Prolonged periods of sitting and working at a computer.
• Ability to perform general office duties, including filing and retrieving documents.
• Ability to lift and carry office supplies and materials up to 20 pounds.