Office Assistant / Office Manager - Corporate Office

Atrium Staffing LLC; New York (NY); On-site; USD 33,000 - 47,000; Full time

Benefits offered by this job

Atrium Care Package

Job summary

Atrium Staffing LLC is seeking an organized Office Assistant / Office Manager for its Corporate Office in New York. The role blends daily office operations with administrative support for leadership, visitors, and vendors in a fast-paced corporate setting.

You will oversee supplies, meetings, travel, onboarding, and facilities coordination while maintaining a welcoming and efficient workplace. Strong communication and multitasking are essential.

Qualifications

• Experience in a corporate support role or office coordination.
• Strong attention to detail and time management.
• Proven ability to manage multiple priorities in a fast-paced environment.
• Professional and service-oriented demeanor.

Responsibilities

• Oversee day-to-day office operations to ensure an organized, efficient workplace.
• Serve as primary point of contact for employees, visitors, vendors, and partners.
• Greet guests and maintain a polished receptionist area.
• Manage office supplies, kitchen inventory, and general workplace necessities.
• Coordinate with building management, facilities, and external vendors.
• Maintain conference rooms and common areas; ensure a professional environment.
• Manage mail, packages, and courier services; handle scheduling of internal meetings.
• Assist with calendar management, travel coordination, and expense reporting as needed.
• Prepare and maintain spreadsheets, presentations, and reports for leadership.
• Support onboarding logistics and office moves as needed.
• Track office expenses and vendor invoices; assist with purchase orders.

Skills

Office administration

Organizational skills

Communication skills

Customer service

Education

High school diploma

Associates degree preferred

Tools

Microsoft Office

Google Workspace

Job description

Client Overview:

A well-established corporate organization is seeking a highly organized, proactive, and personable Office Assistant / Office Manager – Corporate Office to join its team. This company offers a professional, collaborative, and fast-paced environment where strong communication, attention to detail, and a hands-on approach are highly valued.

The ideal candidate is a polished, resourceful administrative professional who enjoys taking ownership of daily office operations, supporting employees and leadership, and ensuring a welcoming and efficient workplace.

Salary/Hourly Rate:

$29/hr

Position Overview:

The Office Assistant / Office Manager – Corporate Office will play an essential role in overseeing daily office operations while providing administrative and operational support to a busy corporate team.

This individual will be responsible for coordinating office logistics, managing supplies and vendors, supporting meetings and events, maintaining an organized workplace, and assisting with general administrative responsibilities.

The ideal candidate is highly organized, detail-oriented, professional, and comfortable wearing multiple hats. This position requires someone who takes initiative, anticipates office needs, and thrives in a fast-paced corporate environment.

This is an excellent opportunity for an administrative professional who enjoys a combination of office management, administrative support, and workplace coordination.

Responsibilities of the Office Assistant / Office Manager – Corporate Office:

• Oversee day-to-day office operations to ensure an organized, efficient, and professional workplace.
• Serve as a primary point of contact for employees, visitors, vendors, and external business partners.
• Greet guests and maintain a polished, welcoming reception and office environment.
• Manage office supplies, kitchen inventory, pantry items, and general workplace necessities.
• Coordinate with building management, maintenance teams, cleaning services, and external vendors.
• Maintain the organization and appearance of conference rooms, shared workspaces, and common areas.
• Manage incoming and outgoing mail, packages, deliveries, and courier services.
• Coordinate conference room reservations, internal meetings, and office schedules.
• Assist with meeting preparation, catering, refreshments, and hospitality arrangements.
• Provide general administrative support to leadership and various corporate departments.
• Assist with calendar management, scheduling, travel coordination, and expense reporting as needed.
• Prepare, edit, and maintain spreadsheets, presentations, reports, and business correspondence.
• Support employee onboarding logistics, including workspace preparation, office access, and welcome materials.
• Assist with coordinating team meetings, company events, and employee engagement activities.
• Track office expenses, vendor invoices, purchase orders, and supply budgets.
• Maintain organized electronic and physical filing systems.
• Partner with HR, IT, Finance, and other internal departments on workplace initiatives.
• Assist with coordinating office equipment, technology requests, and general facilities needs.
• Proactively identify opportunities to improve office processes, organization, and operational efficiency.
• Support special projects and additional administrative responsibilities as business needs evolve.

Required Experience/Skills for the Office Assistant / Office Manager – Corporate Office:

• Previous experience in an Office Assistant, Office Coordinator, Office Manager, Administrative Assistant, or similar corporate support role.
• Experience supporting daily office operations, including supplies, vendors, facilities, and general administrative responsibilities.
• Strong organizational skills and exceptional attention to detail.
• Excellent written and verbal communication skills.
• Professional, polished, personable, and service-oriented demeanor.
• Proficiency in Microsoft Office, particularly Outlook, Excel, Word, and PowerPoint, and/or Google Workspace.
• Ability to manage multiple priorities and adapt to changing business needs.
• Strong problem-solving skills and a proactive, solutions-oriented mindset.
• Experience coordinating meetings, office logistics, and workplace services.
• Comfortable communicating with employees, executives, vendors, and external partners.
• Ability to work independently and take ownership of office responsibilities.
• Strong time management skills and ability to follow through on multiple projects.
• Ability to maintain confidentiality and exercise sound judgment.
• Hands‑on, flexible, and willing to assist with a variety of administrative and operational tasks.
• Strong interpersonal skills and ability to contribute to a positive, collaborative office culture.
• Dependable, punctual, and comfortable working in a professional corporate environment.

Preferred Experience/Skills for the Office Assistant / Office Manager – Corporate Office:

• Previous experience working within a corporate headquarters, financial services, professional services, technology company, or other business office environment.
• Experience independently managing office operations or supporting a busy corporate workplace.
• Familiarity with vendor management, expense tracking, invoice processing, and office purchasing.
• Experience coordinating corporate meetings, employee events, and office hospitality.
• Previous experience providing administrative support to executives or multiple departments.
• Experience supporting employee onboarding, office moves, or workplace initiatives.
• Strong Excel skills, including maintaining trackers, organizing data, and preparing reports.
• Experience coordinating with building management, facilities teams, and external service providers.
• Ability to anticipate workplace needs and independently implement operational improvements.

Education Requirements:

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.

Benefits:

• Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).

Job Wrapping ID: #LI-AJ3