Administrative Assistant

Atrium Staffing LLC; New York (NY); On-site; USD 34,000 - 39,000; Full time

Benefits offered by this job

Atrium Care Package

Healthcare plans

Discount programs

Paid time off

Job summary

Atrium Staffing LLC is seeking an Administrative Assistant for a well-established financial services client in New York. The role focuses on calendar management, document preparation, travel logistics, expense reporting, and general office operations in a fast-paced, professional environment.

The ideal candidate is highly organized, discreet, with strong communication and proficiency in Microsoft Office. You will support multiple team members, handle confidential information, coordinate

Qualifications

• Previous experience in Administrative Assistant or similar role.
• Strong Microsoft Office skills with ability to manage calendars and meetings.
• Excellent written and verbal communication and professional demeanor.
• Ability to handle confidential information with discretion.
• Excellent attention to detail and ability to prioritize tasks in a fast-paced environment.

Responsibilities

• Provide day-to-day administrative support to team members and senior professionals.
• Manage calendars, schedule appointments, and coordinate meetings.
• Coordinate conference calls, video meetings, and room reservations.
• Assist with travel arrangements and related logistics.
• Prepare, edit, format, and proofread documents and presentations.
• Assist with expense reports, invoice processing, and reimbursements.
• Maintain organized electronic and physical filing systems.
• Handle calls, emails, and general inquiries professionally.
• Coordinate meeting logistics, including catering and materials.
• Support data entry, database updates, and internal records.
• Track deadlines and follow-ups; liaise with internal departments and vendors.

Skills

Microsoft Office

Outlook

Excel

Word

PowerPoint

Calendar management

Communication skills

Organizational skills

Data entry

Discretion

Education

High school diploma or equivalent

Associate's degree

Bachelor's degree

Tools

Concur

Salesforce

Job description

Client Overview:

Our client, a well-established financial services firm, is seeking a polished, organized, and detail-oriented Administrative Assistant to join their team. This organization offers a fast-paced, professional, and collaborative corporate environment where accuracy, discretion, and exceptional administrative support are highly valued. The ideal candidate is proactive, personable, and comfortable supporting multiple team members while managing a variety of administrative and operational responsibilities.

Salary/Hourly Rate:

$25/hr - $28/hr

Position Overview:

The Administrative Assistant will provide comprehensive administrative and operational support to professionals within a busy financial services environment. This individual will be responsible for calendar management, scheduling, document preparation, expense reporting, meeting coordination, and general office administration. The ideal candidate is highly organized, professional, and resourceful, with strong communication skills and the ability to manage competing priorities efficiently. This role is well suited for someone who enjoys working in a corporate setting, takes initiative, and thrives in a detail-oriented, fast-paced environment.

Responsibilities of the Administrative Assistant:

• Provide day-to-day administrative support to team members and senior-level professionals.
• Manage calendars, schedule appointments, and coordinate internal and external meetings.
• Coordinate conference calls, video meetings, and conference room reservations.
• Assist with domestic travel arrangements, itineraries, and related logistics as needed.
• Prepare, edit, format, and proofread correspondence, reports, presentations, spreadsheets, and other business documents.
• Assist with expense reports, invoice processing, and reimbursement tracking.
• Maintain organized electronic and physical filing systems.
• Handle incoming calls, emails, and general administrative inquiries professionally.
• Coordinate meeting logistics, including conference room setup, catering, and preparation of materials.
• Assist with data entry, database updates, and maintaining accurate internal records.
• Track deadlines, follow-ups, and outstanding administrative requests.
• Coordinate with internal departments, external vendors, and business partners as needed.
• Assist with office supply management, mail distribution, and general office operations.
• Support special projects, reporting requests, and other administrative initiatives.
• Handle confidential business and financial information with professionalism and discretion.
• Provide additional administrative support as business needs arise.

Required Experience/Skills for the Administrative Assistant:

• Previous experience in an Administrative Assistant, Office Assistant, Team Assistant, or similar corporate administrative role.
• Strong proficiency in Microsoft Office, particularly Outlook, Excel, Word, and PowerPoint.
• Experience managing calendars, scheduling meetings, and coordinating administrative logistics.
• Excellent written and verbal communication skills.
• Professional, polished, and personable demeanor.
• Strong organizational skills and exceptional attention to detail.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong data entry, document preparation, and proofreading skills.
• Ability to handle sensitive and confidential information with discretion.
• Proactive mindset with strong problem-solving and follow-through skills.
• Comfortable interacting with professionals at all levels of an organization.
• Ability to work independently while collaborating effectively with a team.
• Reliable, adaptable, and willing to assist with a variety of administrative responsibilities.

Preferred Experience/Skills for the Administrative Assistant:

• Previous administrative experience within financial services, banking, investment management, private equity, asset management, or professional services.
• Experience supporting multiple professionals or senior-level executives.
• Familiarity with expense reporting, invoice processing, and financial documentation.
• Strong Excel skills, including formatting spreadsheets, organizing data, and maintaining trackers.
• Experience coordinating travel arrangements and complex meeting schedules.
• Experience working within a fast-paced, high-performance corporate office.
• Familiarity with Concur, Salesforce, or similar business platforms.
• Ability to anticipate team needs and proactively identify opportunities to improve administrative processes.

Education Requirements:

• High school diploma or equivalent is required.
• Associate's or Bachelor's degree is preferred.

Benefits:

• Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).

Job Wrapping ID: #LI-AJ3