Office Assistant-Legal

AppleOne Employment Services; Los Angeles (CA); On-site; USD 45,000 - 50,000; Full time

Job summary

AppleOne Employment Services seeks an Office Assistant-Legal in Los Angeles to support daily law office operations, file handling, scheduling, and communication with attorneys and staff. The role requires 1-2 years of legal administrative experience and a detail-oriented mindset.

You will use Word, Excel, and Outlook to manage documents, calendars, and correspondence, ensuring precise records and timely task execution in a fast-paced legal team.

Qualifications

• 1-2 years of Legal administrative, clerical, or office support experience.
• Proficient with Microsoft Word, Excel, and Outlook.
• Strong written and verbal communication and organizational skills.
• Ability to manage multiple priorities in a professional office setting.

Responsibilities

• Process incoming mail, scan documents, rename files, and email materials to the appropriate recipients.
• Support legal office administration by maintaining organized digital and physical records.
• Schedule AME, QME, deposition, and cross-examination appointments as needed.
• Assist with daily office workflow, correspondence, and clerical support tasks.
• Communicate professionally with attorneys, staff, vendors, and external contacts.
• Use Microsoft Word, Excel, and Outlook to prepare, manage, and distribute information.

Skills

Legal admin experience

Microsoft Word

Microsoft Excel

Microsoft Outlook

Communication skills

Attention to detail

Multitasking

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Job Summary

A Los Angeles law office is seeking a detail-oriented Office Assistant-Legal for a direct hire opportunity. This role is ideal for an administrative professional with 1-2 years in Legal experience who is interested in building a career in a legal services environment.

The Office Assistant-Legal will support daily office operations, document handling, mail processing, scheduling, and communication with internal teams and outside parties. This is a great opportunity to join a professional, team-focused workplace where accuracy, organization, and strong communication are valued. Candidates who enjoy structured administrative work, legal office support, and contributing to a smooth-running office will be well suited for this position.

Key Responsibilities

• Process incoming mail, scan documents, rename files, and email materials to the appropriate recipients.
• Support legal office administration by maintaining organized digital and physical records.
• Schedule AME, QME, deposition, and cross-examination appointments as needed.
• Assist with daily office workflow, correspondence, and clerical support tasks.
• Communicate professionally with attorneys, staff, vendors, and external contacts.
• Use Microsoft Word, Excel, and Outlook to prepare, manage, and distribute information.

Compensation and Benefits

• Salary range: $45,000 to $50,000 per year.
• Job type: Direct hire.
• Location: Los Angeles, CA.

Required Qualifications and Skills

• Process and manage legal incoming mail, scanning, file renaming, and email distribution.
• Schedule AME, QME, depositions, and cross-examinations.
• Provide administrative support in a law office environment.
• Maintain accurate records and support daily office organization.
• 1-2 years of Legal administrative, clerical, or office support experience.
• Experience working in a law office or legal services environment.
• Proficiency with Microsoft Word, Excel, and Outlook.
• Strong written and verbal communication skills.
• Excellent attention to detail, organization, and follow-through.
• Ability to manage multiple priorities in a professional office setting.
• Dependable, proactive, and comfortable supporting a busy legal team.

Preferred Qualifications

• Prior experience scheduling legal appointments, depositions, QME, or AME appointments.
• Familiarity with legal documents, file management, and law office procedures.

Equal Opportunity Employer / Disabled / Protected Veterans

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We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.