Legal Admin

US Diversity Job Search; Costa Mesa (CA); On-site; USD 28,000 - 34,000; Part time

Job summary

US Diversity Job Search is seeking a Part-Time Administrative Assistant / Legal Secretary to support a busy legal office in Costa Mesa, California. This Temp-to-Hire position welcomes entry-level candidates and experienced professionals alike, with training provided for litigation tasks.

The role involves scheduling, document preparation, file management, phone handling, and assisting with court filings and discovery templates, all in a fast-paced environment.

Qualifications

• Entry-level candidates welcome; prior litigation experience not required.
• Organized, tech-savvy, professional; able to take direction in a fast-paced environment.

Responsibilities

• Provide overall administrative support to attorneys and office staff.
• Assist professional staff with special projects and day-to-day tasks.
• Coordinate mediation dates and maintain scheduling calendars.
• Prepare and update discovery shells and legal document templates.
• Save and organize emails and documents within firm directories.
• File investigative documents, billing records, and client materials.
• Check, process, distribute, and scan incoming mail.
• Answer and direct incoming phone calls.
• Draft, proofread, and format correspondence and legal documents.
• Maintain electronic and physical client files.
• Schedule meetings, conference calls, and appointments.
• Prepare engagement letters, transmittal letters, and other routine legal documents.
• Assist with court filings and service-related documents as needed.
• Track deadlines and provide calendar support for attorneys.
• Order office supplies and assist with general office management tasks.
• Perform data entry and maintain accurate records.

Job description

Part-Time Administrative Assistant / Legal Secretary (Temp-to-Hire)Our client is seeking a Part-Time Administrative Assistant / Legal Secretary to support a busy legal office. This opportunity is open to both entry-level candidates and experienced professionals. Prior litigation experience is not required, as the firm is willing to train the right individual. The ideal candidate is organized, tech-savvy, professional, and able to take direction in a fast-paced environment.

Key Responsibilities

• Provide overall administrative support to attorneys and office staff.
• Assist professional staff with special projects and day-to-day tasks.
• Coordinate mediation dates and maintain scheduling calendars.
• Prepare and update discovery shells and legal document templates.
• Save and organize emails and documents within firm directories.
• File investigative documents, billing records, and client materials.
• Check, process, distribute, and scan incoming mail.
• Answer and direct incoming phone calls.
• Draft, proofread, and format correspondence and legal documents.
• Maintain electronic and physical client files.
• Schedule meetings, conference calls, and appointments.
• Prepare engagement letters, transmittal letters, and other routine legal documents.
• Assist with court filings and service-related documents as needed.
• Track deadlines and provide calendar support for attorneys.
• Order office supplies and assist with general office management tasks.
• Perform data entry and maintain accurate records.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.