Legal Admin

Adams & Martin Group; Costa Mesa (CA); On-site; USD 28,000 - 36,000; Part time

Job summary

Adams & Martin Group is seeking a Part-Time Administrative Assistant / Legal Secretary to support a busy legal office in Costa Mesa, CA. The role is open to entry-level candidates and professionals alike, with training offered for those without litigation experience.

Responsibilities include managing calendars, drafting templates, filing documents, handling mail and phones, and supporting attorneys with daily tasks.

Qualifications

• Entry-level candidates considered; prior litigation experience not required.
• Organized, tech-savvy, professional; able to take direction in a fast-paced environment.

Responsibilities

• Provide administrative support to attorneys and staff.
• Assist with special projects and daily tasks.
• Coordinate mediation dates and calendars.
• Prepare and update legal document templates and discovery shells.
• Save, organize emails and documents in firm directories.
• File investigative documents, billing records, and client materials.
• Process mail and answer phone calls; direct as needed.
• Draft, proofread and format correspondence and legal documents.
• Maintain client files (electronic and physical).
• Schedule meetings and conference calls; arrange appointments.
• Prepare engagement and transmittal letters and routine documents.
• Assist with court filings and service-related documents.
• Track deadlines and provide calendar support for attorneys.
• Order office supplies and assist with office management.
• Data entry and record-keeping.

Skills

Administrative support

Calendar management

Document preparation

Phone handling

Data entry

Education

High school diploma or equivalent

Tools

Microsoft Office

Legal document templates

Discovery shells

Job description

Part-Time Administrative Assistant / Legal Secretary (Temp-to-Hire)

Our client is seeking a Part-Time Administrative Assistant / Legal Secretary to support a busy legal office. This opportunity is open to both entry-level candidates and experienced professionals. Prior litigation experience is not required, as the firm is willing to train the right individual. The ideal candidate is organized, tech-savvy, professional, and able to take direction in a fast-paced environment.

Key Responsibilities:

• Provide overall administrative support to attorneys and office staff.
• Assist professional staff with special projects and day-to-day tasks.
• Coordinate mediation dates and maintain scheduling calendars.
• Prepare and update discovery shells and legal document templates.
• Save and organize emails and documents within firm directories.
• File investigative documents, billing records, and client materials.
• Check, process, distribute, and scan incoming mail.
• Answer and direct incoming phone calls.
• Draft, proofread, and format correspondence and legal documents.
• Maintain electronic and physical client files.
• Schedule meetings, conference calls, and appointments.
• Prepare engagement letters, transmittal letters, and other routine legal documents.
• Assist with court filings and service-related documents as needed.
• Track deadlines and provide calendar support for attorneys.
• Order office supplies and assist with general office management tasks.
• Perform data entry and maintain accurate records.
  

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.