Legal Administrative Assistant

LHH; Pasadena (CA); On-site; USD 48,000 - 52,000; Full time

Job summary

LHH in Pasadena is seeking a professional Legal Administrative Assistant to join a well-established legal team on a contract-to-hire basis. The role supports attorneys, drafts and formats legal documents, manages calendars, and coordinates filings.

The ideal candidate has 2+ years in a legal admin role, strong MS Office skills, familiarity with legal terminology, and the ability to handle confidential information with discretion.

Qualifications

• 2+ years of administrative experience, preferably within a legal environment.
• Strong knowledge of legal terminology, document preparation, and filing procedures.
• Excellent written and verbal communication skills.

Responsibilities

• Provide administrative support to attorneys and legal staff.
• Prepare, proofread, and format legal correspondence, pleadings, contracts, and other legal documents.
• Manage attorney calendars, schedule meetings, court dates, and appointments.
• Coordinate document filing, including electronic court filings (e-filing) when applicable.
• Maintain and organize physical and electronic case files.
• Handle incoming and outgoing correspondence, phone calls, and client communications with professionalism and discretion.
• Track deadlines and ensure timely completion of legal documentation.
• Assist with document preparation for hearings, depositions, and meetings.
• Conduct basic legal research and gather documentation as requested.
• Support office operations and special projects as needed.

Skills

Administrative experience

Legal terminology

Microsoft Office

Communication skills

Attention to detail

Tools

Case management software

Job description

Job Title: Legal Administrative Assistant

Job Type: Contract-to-Hire

Pay Rate: $35.00-$38.00 per hour

Legal Administrative Assistant

We are seeking a professional and detail-oriented Legal Administrative Assistant to join a well-established legal team in Pasadena. This is a contract-to-hire opportunity offering competitive pay and the potential for long-term employment with a growing organization. The ideal candidate will have prior experience supporting attorneys or legal professionals, exceptional organizational skills, and the ability to thrive in a fast-paced environment.

Key Responsibilities

• Provide administrative support to attorneys and legal staff.
• Prepare, proofread, and format legal correspondence, pleadings, contracts, and other legal documents.
• Manage attorney calendars, schedule meetings, court dates, and appointments.
• Coordinate document filing, including electronic court filings (e-filing) when applicable.
• Maintain and organize physical and electronic case files.
• Handle incoming and outgoing correspondence, phone calls, and client communications with professionalism and discretion.
• Track deadlines and ensure timely completion of legal documentation.
• Assist with document preparation for hearings, depositions, and meetings.
• Conduct basic legal research and gather documentation as requested.
• Support office operations and special projects as needed.

Qualifications

• 2+ years of administrative experience, preferably within a legal environment.
• Strong knowledge of legal terminology, document preparation, and filing procedures.
• Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint.
• Experience with legal case management software is a plus.
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Ability to prioritize multiple tasks and meet deadlines in a dynamic environment.
• Professional demeanor and ability to maintain confidentiality.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers