Legal Secretary

AppleOne Employment Services; Fresno (CA); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Excellent benefits package

Major medical

Dental

Vision

401k

Statutory sick pay

Job summary

AppleOne Employment Services is seeking an experienced Legal Secretary in Fresno, CA to support an attorney focusing on commercial real estate development, leasing, and property management. The role requires a polished, highly organized professional with strong CRE transaction experience and discretion.

In this fast-paced legal environment, you will manage calendars, prepare and organize leases and related documents, coordinate closings, and maintain confidential files while communicating

Qualifications

• 3–5 years of legal secretary or related legal administrative experience.
• Experience with commercial real estate transactions preferred.
• Strong proofreading and calendar management skills.

Responsibilities

• Provide administrative and legal support to an attorney on commercial real estate matters.
• Prepare, proofread, organize leases and related documents (leases, ground leases, amendments, assignments, estoppels).
• Coordinate transactions from contract to closing, tracking deadlines and signatures.
• Maintain confidential physical and electronic legal files with strong organization.
• Communicate professionally with tenants, brokers, lenders, title companies, attorneys and internal teams.
• Manage calendars, schedule meetings, coordinate closings, and support real estate operations.

Skills

Legal secretarial experience

Calendar management

Document proofreading

Professional communication

Job description

Job Summary

A direct hire opportunity is available for an experienced Legal Secretary in Fresno, CA, supporting an attorney focused on commercial real estate development, ownership, operations, leasing, and property management. This role is ideal for a polished, highly organized legal professional with strong commercial real estate transaction experience and the ability to manage sensitive information with discretion. The Legal Secretary will work in a professional, fast-paced legal services environment where accuracy, confidentiality, responsiveness, and strong follow-through are essential. This position offers the opportunity to support complex commercial real estate matters involving retail and office properties, leases, purchase and sale agreements, ground leases, amendments, and development-related documentation. This is a strong opportunity for a legal administrative professional who enjoys working closely with attorneys, brokers, title companies, lenders, tenants, and internal leadership. The environment is professional, team-oriented, and stable, with supportive leadership and an excellent benefits package.

Key Responsibilities

• Provide comprehensive administrative and legal support to an attorney handling commercial real estate development, leasing, ownership, and property management matters.
• Prepare, revise, proofread, and organize legal documents, including commercial leases, ground leases, purchase and sale agreements, amendments, assignments, estoppels, and related correspondence.
• Coordinate real estate transactions from contract through closing, including tracking deadlines, critical dates, signatures, and required documentation.
• Maintain confidential physical and electronic legal files with strong attention to organization, accuracy, and document control.
• Communicate professionally with tenants, brokers, lenders, title companies, attorneys, internal management, and other business contacts.
• Manage calendars, schedule meetings, coordinate closings, handle correspondence, and provide general administrative support for legal and real estate operations.

Compensation and Benefits

• Pay range: $25.00 to $30.00 per hour.
• Job type: Direct hire.
• Benefits: Excellent benefits package.
• For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

Required Qualifications and Skills

• Support commercial real estate legal matters, including leasing, acquisitions, dispositions, development documentation, and property management-related legal support.
• Coordinate real estate transactions by managing documents, deadlines, signatures, closing requirements, and communication with outside parties.
• Prepare, proofread, revise, and organize commercial real estate agreements, correspondence, and legal documentation.
• Maintain organized legal files and protect confidential information with accuracy and discretion.
• 3 to 5 years of legal secretary, legal assistant, or related legal administrative experience.
• Commercial real estate transaction experience is strongly preferred, including familiarity with leases, purchase and sale agreements, ground leases, amendments, assignments, and closing documentation.
• Strong proofreading, document formatting, calendar management, and deadline-tracking skills.
• Excellent written and verbal communication skills with the ability to interact professionally with attorneys, clients, brokers, lenders, title companies, tenants, and internal teams.
• High level of organization, attention to detail, confidentiality, and follow-through.
• Ability to work in a fast-paced legal environment while managing multiple priorities accurately and professionally.

Preferred Qualifications

• Experience supporting attorneys in commercial real estate development, retail property, office property, leasing, or property management matters.
• Familiarity with title, escrow, lender, broker, and closing processes related to commercial real estate transactions.
• Experience maintaining legal files and transaction checklists in both physical and electronic formats.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.