Office Assistant III — Front Desk & Records Clerk

State of Washington; Seattle (WA); On-site; USD 43,000 - 57,000; Full time

Benefits offered by this job

Paid vacation days

Sick leave

Holidays

Job summary

State of Washington seeks a dedicated Office Assistant 3 for the Community Corrections Division in West Seattle. The role supports the CCS and CCOs, handling front desk duties, file management, and clerical tasks in a full-time, permanent capacity.

The ideal candidate will have a HS diploma or GED, at least six months of clerical/customer service experience, and solid MS Office skills. Work hours are Monday–Friday, 8:00 am–5:00 pm, at the West Seattle Field Office.

Qualifications

• High school diploma or GED is required.
• Six months of clerical and/or customer service experience.
• Basic proficiency in Microsoft Office (Word/Outlook/Excel) required.

Responsibilities

• Provide front desk reception and direct clients and stakeholders.
• Manage a multi-line phone system and respond to inquiries.
• Maintain electronic and physical files, including database entries (OMNI, OnBase).
• Provide general office support and process ID letters and licensing forms.
• Perform other duties as assigned.

Skills

Clerical experience

Customer service

Microsoft Office

Attention to detail

Effective communication

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Job description

State of Washington seeks a dedicated Office Assistant 3 for the Community Corrections Division in West Seattle. The role supports the CCS and CCOs, handling front desk duties, file management, and clerical tasks in a full-time, permanent capacity.

The ideal candidate will have a HS diploma or GED, at least six months of clerical/customer service experience, and solid MS Office skills. Work hours are Monday–Friday, 8:00 am–5:00 pm, at the West Seattle Field Office.