Clerical Admin Assistant III – Docs & Filing

Hawaiʻi State Department of Education; Kailua (HI); On-site; USD 35,053 - 36,448; Full time

Benefits offered by this job

13 paid holidays

21 days vacation

Sick Leave 21 days

Health Insurance

Group Life Insurance

Retirement plan

Flexible Spending Accounts

Tax Shelter Annuity

Deferred Compensation

Temporary Disability Insurance

Social Security

Workers' Compensation

Union & Collective Bargaining

Job summary

Hawaiʻi State Department of Education is hiring for Office Assistant positions at Kailua. Roles include Office Assistant II and III with duties spanning document creation, filing, reporting, and routine correspondence. Training and supervision of clerical staff are possible in higher levels.

The position offers a pathway from Office Assistant II to III, with standard benefits and a focus on accurate, efficient office operations within the department.

Qualifications

• Basic knowledge of English grammar, spelling, arithmetic.
• Clerical work systems and office practices.
• Ability to use computers and word processing software.
• Keyboarding speed of about 40 net words per minute is required for some positions.

Responsibilities

• Create, edit, print, store, retrieve and delete documents using word processing and other software.
• Prepare, review and process forms, records, and reports for accuracy and conformance.
• Check forms for completeness and accuracy and process documents per procedures.
• Search files, extract and summarize information for reports.
• Compose routine correspondence and acknowledgement letters.
• Set up and maintain filing systems and revise as needed.
• Provide information and resolve inquiries about rules and procedures.
• Determine needs for supplies and place routine orders.
• Make travel and equipment arrangements, and coordinate services.
• Train and supervise clerical subordinates performing Office Assistant II duties.

Skills

English grammar

Clerical experience

Office equipment operation

Keyboarding 40 wpm

Supervisory aptitude

Tools

Word processing

Office software

Job description

Hawaiʻi State Department of Education is hiring for Office Assistant positions at Kailua. Roles include Office Assistant II and III with duties spanning document creation, filing, reporting, and routine correspondence. Training and supervision of clerical staff are possible in higher levels.

The position offers a pathway from Office Assistant II to III, with standard benefits and a focus on accurate, efficient office operations within the department.