Office Assistant

Lionbridge; Waltham (MA); On-site; USD 33,062 - 41,328; Full time

Benefits offered by this job

Health Coverage for you and yourFamily

Paid Time Off and Holidays

401k with company match

Wellness Platform access

Job summary

Lionbridge is seeking an Office Assistant to manage day-to-day administrative tasks and support multiple teams. The role involves handling inquiries, coordinating travel and events, and maintaining records to ensure smooth operations.

The successful candidate will be organized, communicative, and capable of handling multiple tasks with accuracy while collaborating across departments. This position offers growth opportunities within a recognized employer.

Qualifications

• Experience in an administrative or office support role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational and time management skills.
• Good verbal and written communication skills.
• Ability to work independently and as part of a team.
• Familiarity with basic bookkeeping or accounting procedures.
• Experience with office management or project management tools.
• Ongoing career opportunities at a repeat Forbes & Newsweek-listed client.

Responsibilities

• Handle incoming inquiries by phone, emails, and correspondence, directing them as appropriate.
• Provide primary point of contact with building staff.
• Coordinate system and speakers for Global Town Halls including call set up, invitations.
• Assist with the coordination of travel, particularly with regard to procuring international visas.
• Occasional scheduling and calendar coordination for staff and management.
• Order and maintain office supplies and equipment.
• Assist with organizing meetings, events, and training sessions.
• Support onboarding processes by preparing materials and coordinating logistics.
• Process invoices, expense reports, and other administrative documents.
• Collaborate with other departments to support operational needs.
• Perform general administrative duties as assigned.

Skills

Administrative experience

Microsoft Office

Time management

Communication skills

Independent & team work

Bookkeeping basics

Office/project management tools

Tools

Microsoft Office Suite

Job description

The Office Assistant is responsible for managing day-to-day administrative tasks to ensure smooth office operations. This role supports various teams by handling communications, organizing schedules, maintaining records, and assisting with general office needs. The ideal candidate is organized, communicative, and able to manage multiple tasks efficiently.

What You Will Do

• Handle incoming inquiries by phone, emails, and correspondence, directing them as appropriate.
• Provide primary point of contact with building staff
• Coordinate system and speakers for Global Town Halls including call set up, invitations. Ensure smooth launch and facilitation for presenters.
• Assist with the coordination of travel, particularly with regard to procuring international visas.
• Occasional scheduling and calendar coordination for staff and management.
• Order and maintain office supplies and equipment.
• Assist with organizing meetings, events, and training sessions.
• Support onboarding processes by preparing materials and coordinating logistics.
• Process invoices, expense reports, and other administrative documents.
• Collaborate with other departments to support operational needs.
• Perform general administrative duties as assigned.

To Be Successful You Will Have

• Experience in an administrative or office support role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational and time management skills.
• Good verbal and written communication skills.
• Ability to work independently and as part of a team.
• Familiarity with basic bookkeeping or accounting procedures.
• Experience with office management or project management tools.
• Ongoing career opportunities at a repeat Forbes & Newsweek-listed “Best Employer for Women”, “Best Employer for Diversity”, “Best Remote Employer”, “Best Large Employer”, and “Most Loved Workplace”
• A supportive and collaborative work environment.
• Opportunities for skill development and career advancement.
• Exposure to varied tasks that keep the role engaging.
• The chance to contribute meaningfully to the organization’s success.

Our People are Our Pride – Benefits and Perks

• Competitive pay based on the work you’ll do here and not your previous salary. Expected Compensation: $24-$30 USD/hour Dependent on Experience
• Health Coverage for you and your family with multiple plan options: Health, Vision, Dental; as well as HSA and FSA eligible programs
• Generous Paid-Time-Off and 10 Company Paid Holidays, as well as Floating Holidays, Paid Volunteer Days and an additional Paid Day Off for your Birthday!
• 401k with company match
• Free access to Lionbridge’s Employee Wellness Platform and Employee Assistance Program to support both physical and mental health
• Earn extra money in your HSA for completing Wellness Incentive goals through employer contributions
• Career guidance with learning and development opportunities along the way, backed by Lionbridge’s Internal Mobility and Referral Bonus programs

Lionbridge partners with brands to break barriers and build bridges all over the world. Different by design, we have spent over 25 years innovating how global enterprises speak, listen, and connect across every border. Through our world-class platforms and network of passionate experts, we harness the power of human and artificial intelligence to deliver translation, localization, AI data services, interpretation, and games globalization and testing in 350+ languages. With offices across the globe, we help brands navigate the cultural complexities of the modern world. Learn more at www.lionbridge.com.