Global Office Administrator

Lionbridge Technologies, Inc.; Waltham (MA); On-site; USD 33,062 - 41,328; Full time

Benefits offered by this job

Health coverage with family options

HSA and FSA eligible programs

Paid time off and holidays

Job summary

Lionbridge Technologies, Inc. is seeking an Office Assistant to support day-to-day administrative tasks and multiple teams across the organization. The role emphasizes organization, effective communication, and the ability to juggle diverse duties such as scheduling, record keeping, and travel logistics.

The ideal candidate will have experience in office support, strong MS Office skills, and a collaborative mindset to assist with onboarding, meetings, and cross-department projects.

Qualifications

• Experience in an administrative or office support role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational and time management skills.
• Good verbal and written communication skills.
• Ability to work independently and as part of a team.
• Familiarity with basic bookkeeping or accounting procedures.
• Experience with office management or project management tools.
• Customer service experience.

Responsibilities

• Handle incoming inquiries by phone, emails, and correspondence, directing them as appropriate.
• Provide primary point of contact with building staff
• Coordinate system and speakers for Global Town Halls including call set up, invitations. Ensure smooth launch and facilitation for presenters.
• Assist with the coordination of travel, particularly with regard to procuring international visas.
• Occasional scheduling and calendar coordination for staff and management.
• Order and maintain office supplies and equipment.
• Assist with organizing meetings, events, and training sessions.
• Support onboarding processes by preparing materials and coordinating logistics.
• Process invoices, expense reports, and other administrative documents.
• Collaborate with other departments to support operational needs.
• Perform general administrative duties as assigned.

Skills

Organizational skills

Time management

Verbal communication

Written communication

Independent work

Team collaboration

Customer service

Multitasking

Tools

Microsoft Office Suite

Office management tools

Project management tools

Job description

Lionbridge Technologies, Inc. is seeking an Office Assistant to support day-to-day administrative tasks and multiple teams across the organization. The role emphasizes organization, effective communication, and the ability to juggle diverse duties such as scheduling, record keeping, and travel logistics.

The ideal candidate will have experience in office support, strong MS Office skills, and a collaborative mindset to assist with onboarding, meetings, and cross-department projects.