Administrative & Meetings Coordinator

Lionbridge; Waltham (MA); On-site; USD 33,062 - 41,328; Full time

Benefits offered by this job

Health Coverage for you and yourFamily

Paid Time Off and Holidays

401k with company match

Wellness Platform access

Job summary

Lionbridge is seeking an Office Assistant to manage day-to-day administrative tasks and support multiple teams. The role involves handling inquiries, coordinating travel and events, and maintaining records to ensure smooth operations.

The successful candidate will be organized, communicative, and capable of handling multiple tasks with accuracy while collaborating across departments. This position offers growth opportunities within a recognized employer.

Qualifications

• Experience in an administrative or office support role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational and time management skills.
• Good verbal and written communication skills.
• Ability to work independently and as part of a team.
• Familiarity with basic bookkeeping or accounting procedures.
• Experience with office management or project management tools.
• Ongoing career opportunities at a repeat Forbes & Newsweek-listed client.

Responsibilities

• Handle incoming inquiries by phone, emails, and correspondence, directing them as appropriate.
• Provide primary point of contact with building staff.
• Coordinate system and speakers for Global Town Halls including call set up, invitations.
• Assist with the coordination of travel, particularly with regard to procuring international visas.
• Occasional scheduling and calendar coordination for staff and management.
• Order and maintain office supplies and equipment.
• Assist with organizing meetings, events, and training sessions.
• Support onboarding processes by preparing materials and coordinating logistics.
• Process invoices, expense reports, and other administrative documents.
• Collaborate with other departments to support operational needs.
• Perform general administrative duties as assigned.

Skills

Administrative experience

Microsoft Office

Time management

Communication skills

Independent & team work

Bookkeeping basics

Office/project management tools

Tools

Microsoft Office Suite

Job description

Lionbridge is seeking an Office Assistant to manage day-to-day administrative tasks and support multiple teams. The role involves handling inquiries, coordinating travel and events, and maintaining records to ensure smooth operations.

The successful candidate will be organized, communicative, and capable of handling multiple tasks with accuracy while collaborating across departments. This position offers growth opportunities within a recognized employer.