Office Admin Executive

Lionbridge Technologies, Inc.; Waltham (MA); On-site; USD 33,062 - 41,328; Full time

Benefits offered by this job

Health coverage with family options

HSA and FSA eligible programs

Paid time off and holidays

Job summary

Lionbridge Technologies, Inc. is seeking an Office Assistant to support day-to-day administrative tasks and multiple teams across the organization. The role emphasizes organization, effective communication, and the ability to juggle diverse duties such as scheduling, record keeping, and travel logistics.

The ideal candidate will have experience in office support, strong MS Office skills, and a collaborative mindset to assist with onboarding, meetings, and cross-department projects.

Qualifications

• Experience in an administrative or office support role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational and time management skills.
• Good verbal and written communication skills.
• Ability to work independently and as part of a team.
• Familiarity with basic bookkeeping or accounting procedures.
• Experience with office management or project management tools.
• Customer service experience.

Responsibilities

• Handle incoming inquiries by phone, emails, and correspondence, directing them as appropriate.
• Provide primary point of contact with building staff
• Coordinate system and speakers for Global Town Halls including call set up, invitations. Ensure smooth launch and facilitation for presenters.
• Assist with the coordination of travel, particularly with regard to procuring international visas.
• Occasional scheduling and calendar coordination for staff and management.
• Order and maintain office supplies and equipment.
• Assist with organizing meetings, events, and training sessions.
• Support onboarding processes by preparing materials and coordinating logistics.
• Process invoices, expense reports, and other administrative documents.
• Collaborate with other departments to support operational needs.
• Perform general administrative duties as assigned.

Skills

Organizational skills

Time management

Verbal communication

Written communication

Independent work

Team collaboration

Customer service

Multitasking

Tools

Microsoft Office Suite

Office management tools

Project management tools

Job description

Office Assistant

The Office Assistant is responsible for managing day-to-day administrative tasks to ensure smooth office operations. This role supports various teams by handling communications, organizing schedules, maintaining records, and assisting with general office needs. The ideal candidate is organized, communicative, and able to manage multiple tasks efficiently.

What You Will Do

• Handle incoming inquiries by phone, emails, and correspondence, directing them as appropriate.
• Provide primary point of contact with building staff
• Coordinate system and speakers for Global Town Halls including call set up, invitations. Ensure smooth launch and facilitation for presenters.
• Assist with the coordination of travel, particularly with regard to procuring international visas.
• Occasional scheduling and calendar coordination for staff and management.
• Order and maintain office supplies and equipment.
• Assist with organizing meetings, events, and training sessions.
• Support onboarding processes by preparing materials and coordinating logistics.
• Process invoices, expense reports, and other administrative documents.
• Collaborate with other departments to support operational needs.
• Perform general administrative duties as assigned.

To Be Successful You Will Have

• Experience in an administrative or office support role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational and time management skills.
• Good verbal and written communication skills.
• Ability to work independently and as part of a team.
• Familiarity with basic bookkeeping or accounting procedures.
• Experience with office management or project management tools.
• Customer service experience.

In Return, You Can Expect

• Ongoing career opportunities at a repeat Forbes & Newsweek-listed "Best Employer for Women", "Best Employer for Diversity", "Best Remote Employer", "Best Large Employer", and "Most Loved Workplace"
• A supportive and collaborative work environment.
• Opportunities for skill development and career advancement.
• Exposure to varied tasks that keep the role engaging.
• The chance to contribute meaningfully to the organization's success.

Our People are Our Pride - Benefits and Perks

• Competitive pay based on the work you'll do here and not your previous salary. Expected Compensation: $24 - $30 USD/hour (Dependent on Experience).
• Health Coverage for you and your family with multiple plan options: Health, Vision, Dental; as well as HSA and FSA eligible programs
• Generous Paid-Time-Off and 10 Company Paid Holidays, as well as Floating Holidays, Paid Volunteer Days and an additional Paid Day Off for your Birthday!
• 401k with company match
• Free access to Lionbridge's Employee Wellness Platform and Employee Assistance Program to support both physical and mental health
• Earn extra money in your HSA for completing Wellness Incentive goals through employer contributions
• Career guidance with learning and development opportunities along the way, backed by Lionbridge's Internal Mobility and Referral Bonus programs

Lionbridge partners with brands to break barriers and build bridges all over the world. Different by design, we have spent over 25 years innovating how global enterprises speak, listen, and connect across every border. Through our world-class platforms and network of passionate experts, we harness the power of human and artificial intelligence to deliver translation, localization, AI data services, interpretation, and games globalization and testing in 350+ languages. With offices across the globe, we help brands navigate the cultural complexities of the modern world. Learn more at www.lionbridge.com .