Office Assistant

PeopleShare by PROMAN; Virginia Beach (VA); On-site; USD 48,712,000 - 57,308,000; Full time

Job summary

PeopleShare by PROMAN is seeking an organized Office Assistant in Virginia Beach to support the CEO and ensure smooth daily operations. The role emphasizes attention to detail, customer focus, and the ability to juggle multiple priorities in a fast-paced office.

Responsibilities include managing calendars, travel arrangements, and correspondence; greeting visitors; preparing reports and presentations; and maintaining filing systems.

Qualifications

• Requires high school diploma or GED.
• Typing speed of at least 40 WPM.
• Experience in office administration or customer service.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Strong communication and organizational skills.
• Professional demeanor and attention to detail.

Responsibilities

• Provide administrative support to the CEO.
• Manage calendars, appointments, meetings, and travel arrangements.
• Answer and direct phone calls and emails professionally.
• Greet visitors and create a positive first impression.
• Prepare reports, presentations, correspondence, and other documents.
• Maintain organized electronic and paper filing systems.
• Coordinate meetings and follow-up communications.
• Perform data entry and recordkeeping tasks.
• Handle confidential information with discretion.
• Manage office supplies and vendor relationships.
• Assist with customer inquiries and provide excellent service.
• Troubleshoot and resolve administrative issues.
• Support special projects and additional office needs as assigned.

Skills

Strong communication

Organizational skills

Multitasking

Customer service

Typing 40 WPM

Education

High School Diploma or GED

Associate degree or administrative training

Tools

Microsoft Office

Job description

Office Assistant

Virginia Beach, VA
$17.00 - $20.00/hour (Based on Experience)
Full-Time

About the Role

We're looking for a highly organized and professional Office Assistant to support our CEO and help keep daily office operations running smoothly. The ideal candidate is detail-oriented, customer-focused, and able to manage multiple priorities in a fast-paced office environment.

Responsibilities

• Provide administrative support to the CEO
• Manage calendars, appointments, meetings, and travel arrangements
• Answer and direct phone calls and emails professionally
• Greet visitors and create a positive first impression
• Prepare reports, presentations, correspondence, and other documents
• Maintain organized electronic and paper filing systems
• Coordinate meetings and follow-up communications
• Perform data entry and recordkeeping tasks
• Handle confidential information with discretion
• Manage office supplies and vendor relationships
• Assist with customer inquiries and provide excellent service
• Troubleshoot and resolve administrative issues
• Support special projects and additional office needs as assigned

Qualifications

Required

• High School Diploma or GED
• Minimum typing speed of 40 WPM
• Previous office administration, administrative support, or customer service experience
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Strong communication and organizational skills
• Professional demeanor and attention to detail

Preferred

• Associate degree or administrative training
• Experience supporting executives or senior leadership
• Experience managing multiple calendars and schedules

What We're Looking For

• Strong attention to detail
• Excellent customer service skills
• Ability to multitask and prioritize
• Strong problem-solving abilities
• Self-starter who works well independently
• Professional written and verbal communication
• Team player with a positive attitude

Physical Requirements

• Ability to sit and work on a computer for extended periods
• Ability to lift up to 20 lbs occasionally
• Frequent use of office equipment including phones, printers, and scanners

Why Apply?

This is a great opportunity for someone who enjoys supporting leadership, staying organized, and being a key contributor to a successful office environment. If you're proactive, dependable, and thrive in a fast-paced setting, we'd love to hear from you!