Office Assistant

R&S Service, LLC; Virginia; On-site; USD 22,000 - 30,000; Full time

Job summary

R&S Service, LLC is seeking an Office Assistant to support a small team with reception duties, data entry, and document handling. The role reports to the Office Manager and helps maintain smooth daily operations.

Responsibilities include greeting visitors, handling mail, answering phones, and preparing meeting documents. Strong organization and excellent communication are essential for success in this role.

Qualifications

• Proficiency with Microsoft Office Suite.
• Strong data entry skills.
• Effective time management abilities.
• Clear and professional communication skills.
• Strong organizational skills.
• Customer service experience.
• Ability to multitask efficiently.
• Problem-solving aptitude.

Responsibilities

• Greet and assist visitors at the reception.
• Perform accurate data entry and maintain filing systems.
• Handle incoming and outgoing mail.
• Provide phone support, answering and directing calls.
• Prepare and organize documents for meetings and reports.
• Manage varied daily assignments alongside fixed routine tasks.

Skills

MS Office

Data entry

Time management

Communication

Organization

Customer service

Multitasking

Problem-solving

Education

High school diploma or equivalent

Job description

Job Description

The Office Assistant plays a vital role within a small team, supporting daily office operations with a mix of routine and varied tasks. Reporting to the Office Manager, this role ensures smooth administrative flow through effective reception duties, data entry, and document handling, contributing to overall organizational efficiency.

Responsibilities

• Greet and assist visitors at the reception
• Perform accurate data entry and maintain filing systems
• Handle incoming and outgoing mail
• Provide phone support, answering and directing calls
• Prepare and organize documents for meetings and reports
• Manage varied daily assignments alongside fixed routine tasks

Required Qualifications

• Proficiency with Microsoft Office Suite
• Strong data entry skills
• Effective time management abilities
• Clear and professional communication skills
• Strong organizational skills
• Customer service experience
• Ability to multitask efficiently
• Problem-solving aptitude

Preferred Qualifications

• 3+ years of experience in office administration
• High school diploma or equivalent

Company Description

R&S Services LLC is a Full-Service Construction & Facility Maintenance Contractor.