Office Administrator/Office Assistant

EQS Logistics, LLC; Virginia Beach (VA); On-site; USD 40,000 - 50,000; Full time

Job summary

EQS Logistics, LLC in Virginia Beach, Virginia is looking for an Office Administrator to provide administrative support to the facility. The role requires a high school diploma and at least three years of clerical or administrative experience.

Key responsibilities include scheduling meetings, coordinating travel, and maintaining office operations. Successful candidates will possess strong organizational and customer service skills, along with proficiency in Microsoft Office applications.

Qualifications

• 3 years of clerical support experience required.
• 2 years in an Office Administrator role or equivalent.
• Ability to handle office equipment such as phones and copiers.

Responsibilities

• Provide administrative support to the department.
• Coordinate travel arrangements and maintain calendars.
• Organize and maintain the office filing system.

Skills

Microsoft Office proficiency

Customer service

Time management

Verbal communication

Organizational skills

Education

High school diploma or GED

Job description

Job Description

Job Summary

Provides general administrative support to a facility/department. Maintains the facility/department daily operations.

Essential Functions

• Greets visitors, answers telephone, responds to questions or requests, and conveys messages as required.
• Coordinates travel arrangements, meetings, updates and maintains calendar appointments.
• Prepares required materials for conferences, meetings, calls, and various appointments.
• Assists with creation of reports, presentations, etc., including researching, compiling, analyzing and/or developing necessary information and materials.
• Ensures the efficient daily operation of the office and department functions, including maintenance of supplies and equipment.
• Organizes and maintains office filing system.
• Reads and analyzes incoming memos and determines the appropriate course of action.
• Receives and responds to routine correspondence.
• Provides administrative support to other staff as needed.

Qualifications

• High school diploma or GED required.
• Three (3) years experience required in clerical support or related area; two (2) of those years an Office Administrator I or equivalent administrative experience supporting a manager-level or district staff position.

Required Skills, Abilities and / or Licensure

• Software skills, including use of Microsoft Office software and web-based applications.
• General business skills such as typing; data entry and review; and use of phone, copier, and fax.
• Ability to follow detailed instructions to complete routine procedures and/or operate standard equipment.
• Customer service skills necessary to effectively and professionally respond to requests.
• Verbal and written communication skills necessary to explain complex and/or confidential information.
• Time management, organizational and multi-tasking skills necessary to work in a fast-paced environment, handling various tasks and changing priorities, while maintaining a high attention to detail and accuracy to achieve daily assignments and goals.

Additional Information

All your information will be kept confidential according to EEO guidelines.