Office Assistant

Home Care Maintenance Company Inc; Village of Westhampton Beach (NY); On-site; USD 23,419 - 26,174; Full time

Benefits offered by this job

401k

Health benefits

Paid vacation

Holidays

Bonuses

Job summary

A property management firm in the USA is seeking a full-time Administrative Assistant to support a dynamic team. Key responsibilities include answering calls, managing emails, data entry, and vendor invoicing. The ideal candidate will have proficiency in QuickBooks and Microsoft Excel, excellent customer service skills, and strong organizational abilities. This position offers a schedule from Monday to Friday with hourly compensation between $17.00 and $19.00, along with health benefits and paid vacations.

Qualifications

• Proficient in QuickBooks Online and Microsoft Excel.
• Excellent customer service and communication skills.
• Highly organized with strong attention to detail.
• Self-motivated, can work independently and collaboratively.
• Ability to prioritize tasks in a fast-paced environment.

Responsibilities

• Answer phone calls and respond to emails.
• Perform data entry and manage receipts.
• Review and enter vendor invoices in QuickBooks.
• Maintain accurate documentation digitally and in hard copy.
• Schedule payments for expenses and vendors.
• Communicate updates with the Office Manager.

Skills

QuickBooks Online proficiency

Microsoft Excel

Customer service skills

Communication skills

Organizational skills

Time-management skills

Job description

About Us

Home Care Maintenance Company (HCMC Inc.) is the premier Property & Estate Management firm in the Hamptons, renowned for over 20 years of exceptional service. Our team delivers unmatched professionalism and meticulous attention to detail while managing luxury homes throughout the Hamptons.

Position Available: Administrative Assistant

We’re seeking a full-time, Administrative Assistant to join our team. The ideal candidate will thrive in a fast-paced environment, handle a range of tasks efficiently, and contribute positively to our dynamic and supportive work culture. Strong communication and customer service skills are essential as we serve high-net-worth clients with top-tier maintenance and property management services.

Key Responsibilities

• Answering phone calls and responding to emails
• Data entry and receipt management
• Vendor invoicing review and entry in QuickBooks
• Maintaining accurate documentation both digitally on our shared drive and in hard copy
• Scheduling payments for company expenses and vendors
• Communicating important matters and updates with the Office Manager

Qualifications

• Proficient in QuickBooks Online and Microsoft Excel (preferred)
• Excellent customer service and communication skills
• Highly organized, with a strong attention to detail
• Self-motivated, able to work independently and collaboratively
• Ability to prioritize tasks in a fast-paced environment
• Strong time-management skills, with the ability to adapt to changing priorities
• Friendly, team-oriented, and eager to learn

Job Details

• Schedule: Monday to Friday, 8:00 am - 4:30 pm
• Employment Type: Full-time
• Compensation: $17.00- $19.00 hourly
• Benefits: 401k, health benefits, paid vacation, holidays, and bonuses