Office Employee

Home Care Maintenance Company Inc; Village of Westhampton Beach (NY); On-site; USD 23,419 - 26,174; Full time

Benefits offered by this job

401k

Health benefits

Paid vacation

Paid holidays

Bonuses

Job summary

Home Care Maintenance Company Inc is looking for a full-time Administrative Assistant in the Village of Westhampton Beach. The role requires strong communication and customer service skills, as well as proficiency in QuickBooks and Excel. You will manage phone inquiries, data entry, and documentation while supporting our team in serving high-net-worth clients. Benefits include 401k, health coverage, paid vacation, holidays, and bonuses, with a pay range of $17.00 to $19.00 hourly.

Qualifications

• Proficient in QuickBooks Online and Microsoft Excel (preferred).
• Excellent customer service and communication skills.
• Highly organized, with a strong attention to detail.
• Self-motivated, able to work independently and collaboratively.
• Ability to prioritize tasks in a fast-paced environment.
• Strong time-management skills, with the ability to adapt to changing priorities.
• Friendly, team-oriented, and eager to learn.

Responsibilities

• Answering phone calls and responding to emails.
• Data entry and receipt management.
• Vendor invoicing review and entry in QuickBooks.
• Maintaining accurate documentation both digitally and in hard copy.
• Scheduling payments for company expenses and vendors.
• Communicating important matters and updates with the Office Manager.

Skills

Customer service skills

Communication skills

Organizational skills

Time-management skills

QuickBooks Online proficiency

Microsoft Excel proficiency

Tools

QuickBooks Online

Microsoft Excel

Job description

About Us

Home Care Maintenance Company (HCMC Inc.) is the premier Property & Estate Management firm in the Hamptons, renowned for over 20 years of exceptional service. Our team delivers unmatched professionalism and meticulous attention to detail while managing luxury homes throughout the Hamptons.

Position Available: Administrative Assistant

We’re seeking a full-time Administrative Assistant to join our team. The ideal candidate will thrive in a fast-paced environment, handle a range of tasks efficiently, and contribute positively to our dynamic and supportive work culture. Strong communication and customer service skills are essential as we serve high-net-worth clients with top-tier maintenance and property management services.

Key Responsibilities

• Answering phone calls and responding to emails
• Data entry and receipt management
• Vendor invoicing review and entry in QuickBooks
• Maintaining accurate documentation both digitally on our shared drive and in hard copy
• Scheduling payments for company expenses and vendors
• Communicating important matters and updates with the Office Manager

Qualifications

• Proficient in QuickBooks Online and Microsoft Excel (preferred)
• Excellent customer service and communication skills
• Highly organized, with a strong attention to detail
• Self-motivated, able to work independently and collaboratively
• Ability to prioritize tasks in a fast-paced environment
• Strong time-management skills, with the ability to adapt to changing priorities
• Friendly, team-oriented, and eager to learn

Job Details

• Schedule: Monday to Friday, 8:0 am - 4:30 pm
• Employment Type: Full-time
• Compensation: $17.00- $19.00 hourly
• Benefits: 401k, health benefits, paid vacation, holidays, and bonuses