Office Assistant

Austin Community College; Town of Webster (NY); On-site; USD 35,000 - 45,000; Full time

Job summary

A community college in Webster, NY is seeking a full-time Office Assistant to manage data entry and support team operations. The ideal candidate will have excellent communication skills and experience working in a team-driven office environment. Responsibilities include entering client information, maintaining privacy compliance, and document organization. A high school diploma is preferred, along with proficiency in data entry software and MS Office. The role operates from Monday to Friday, during regular office hours.

Qualifications

• Proven experience working in an office setting with team members.
• Experience in data entry software while maintaining detailed information.
• Experience contributing to privacy standards according to HIPAA.

Responsibilities

• Enter client and consumer information into databases.
• Review data for errors and report findings.
• Organize and file paperwork for data entry.

Skills

Excellent communication skills

Data entry experience

Ability to maintain confidentiality

Teamwork

Education

High school diploma

Tools

MS Office

Data entry software

Job description

Full-Time, Monday-Friday, 8a-5p hours. In person in our Webster, NY office.

Beyond Green Solutions has a culture of friendliness and comradery! Excellent communication skills and the desire to work in a team-driven office setting is important.

The Office Assistant is the entry point into our team’s work! Clients send information on their consumers in a variety of ways; the Office Assistant will format this information into a suitable file format for the team to take next steps.

Other duties include processing mail, gathering documents for team members, and other duties as assigned.

Main Job Duties and Responsibilities

• Enter client and consumer information into databases as collected from forms, spreadsheets, and other file types.
• Review all data for errors and report unusual findings to management.
• Collect and determine completeness of information received from clients.
• Scan and upload documents received for data entry
• Process incoming mail into system of records
• Send outgoing mail as requested
• Work following privacy guidelines as dictated by state and federal law.
• File and organize paperwork used to enter data into programs to keep a record of original documents.

Education and Experience

• Proven experience working in office setting with team members.
• Experience working in data entry software and maintaining detailed information regarding client/consumer information or other data.
• Experience maintaining a professional level of privacy in accordance with HIPAA or other relevant regulations.
• Experience in working with targets and tight deadlines.
• Working knowledge of MS Office and/or databases.
• High school diploma is preferred

Key Skills and Competencies

• Excellent communication and people skills; both verbal and written.
• Ability to be an advocate for needs and ask clarifying questions.