Office Administrator

Insperity; Richardson (TX); On-site; USD 51,577,000 - 57,308,000; Full time

Benefits offered by this job

Health coverage

401(k) with employer match

Life & disability insurance

Health savings account

Paid time off

Flexible schedule

Job summary

Insperity in Richardson, TX is seeking an Office Assistant/Data Entry to coordinate documentation, enter data, answer phone calls, and support the lead office administrator in communicating with case managers to keep client profiles current and generate program reports.

The role requires a high school diploma or GED, proficiency with Microsoft Office (Excel, Word, PowerPoint, OneDrive), strong communication, and excellent organizational skills. A collaborative, fast-paced environment is expected.

Qualifications

• High school diploma or GED required.
• Proficient with Microsoft Office (Excel, Word, PowerPoint, OneDrive).
• Strong verbal and written communication; able to work independently and in a team.

Responsibilities

• Assist with program reports for clients served.
• Data entry and review of case manager’s progress notes in a timely and accurate manner.
• Audit service units submitted by case manager.
• Communicate with case managers and administrator in all aspects of program services.
• Prepare, review, and reconcile monthly invoice reports to ensure accuracy.
• Collaborate with other departments within entity.
• Perform other duties and special projects as assigned.

Skills

Communication

Organizational skills

Time management

Attention to detail

Data entry

Team collaboration

Education

High school diploma or GED

Tools

Excel

Word

PowerPoint

OneDrive

Job description

The Office Assistant will coordinate and assist with documentation data entry, answering phone calls, and work with the lead office administrator to communicate with case managers. Job duties include documentation and coordination of work to ensure client profiles are updated and provide reports to the program manager and ahead administrator for the continuity of care for all clients.

Best-in-Class Benefits and Culture:

Our client values the time, dedication, and hard work of every employee. They offer a competitive starting wage of $18.00 per hour, with an increase to $20.00 per hour after six months, based on continued employment. In addition, employees enjoy a comprehensive benefits package designed to support their well-being and long-term success. The benefits package includes:

• Comprehensive health coverage: Medical, dental, and vision insurance provided
• Robust retirement planning: 401(k) plan available with employer matching
• Financial security: Life and disability insurance for added protection
• Flexible financial options: Health savings and flexible spending accounts offered
• Well-being and work-life balance: Paid time off, flexible schedule

Plus, they work to maintain the best possible environment for their employees, where people can learn and grow with the company. They strive to provide a collaborative environment where everyone feels encouraged to contribute to their processes, decisions, planning, and culture.

To thrive/succeed as the Office Assistant/Data entry, you should have:

• High school diploma or GED required
• Must be proficient Microsoft Office products (Excel, Word, PowerPoint, OneDrive)
• Strong verbal, written, and reading communication skills, including proficiency with email and text communication
• Ability to exercise sound judgment and make informed decisions while knowing when to seek guidance or support
• Excellent organizational and time management skills with the ability to prioritize tasks effectively
• Strong attention to detail and the ability to work independently and collaboratively in a fast-paced environment

Your responsibilities as the Office Assistant/Data entry will include:

• Assist with program reports for clients served
• Data entry and review of case manager’s progress notes in a timely and accurate manner
• Audit service units submitted by case manager
• Communicate with case managers and administrator in all aspects of program services
• Prepare, review, and reconcile monthly invoice reports to ensure accuracy.
• Collaborate with other departments within entity
• Perform other duties and special projects as assigned

Our client is an equal opportunity employer that welcomes and encourages diversity in the workplace. It does not discriminate based on race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law. We will consider qualified applicants with criminal histories for employment.