Office Assistant

Legal Copy Service; Los Angeles (CA); On-site; USD 26,000 - 28,000; Full time

Benefits offered by this job

Paid holidays after probation

Vacation accrual

Direct Deposit

Opportunity for long-term growth

Job summary

Legal Copy Service in Los Angeles is seeking a dependable Office Administrator to support daily operations in a fast-paced professional office environment.

The role involves organizing legal documents, handling calls, mail, scanning, and assisting across departments. A High School diploma and strong organizational skills are required, along with attention to detail and reliability in a team setting.

Qualifications

• Previous office or administrative experience required.
• Strong organizational and detail-oriented skills.
• Ability to meet deadlines under pressure.
• Teamwork and professional communication.
• Basic computer skills including email and MS Office.

Responsibilities

• Assist with organizing and sorting legal documents for petitions and case processing.
• Review records and documents to ensure accuracy and completeness.
• Handle scanning, copying, faxing, filing, and mailing documents.
• Assist with incoming and outgoing office calls as needed.
• Open, process, sort, and distribute incoming mail and office correspondence.
• Prepare files, create CDs, and assist with document production projects.
• Support team members with administrative tasks across multiple departments.
• Assist with internal office requests and special projects as assigned.
• Maintain organization of files and documents while ensuring deadlines are met.
• Provide general office support to ensure smooth day-to-day operations.

Skills

Office experience

Organizational skills

Detail oriented

Deadline driven

Team player

Verbal communication

Professional demeanor

Adaptable to changing priorities

Basic computer skills

Microsoft Office

Customer service calls handling

Education

High School Diploma or Equivalent

Tools

Microsoft Office

Email

Internet navigation

Document scanning

Job description

We are looking for a dependable, organized, and motivated Office Administrator who takes pride in being detail-oriented, works well in a team environment, and enjoys supporting daily operations in a fast-paced professional office.

This is a great opportunity for someone looking for long-term growth with a stable and expanding company.

Position Responsibilities

• Assist with organizing and sorting legal documents for petitions and case processing
• Review records and documents to ensure accuracy and completeness
• Handle scanning, copying, faxing, filing, and mailing documents
• Assist with incoming and outgoing office calls as neededOpen, process, sort, and distribute incoming mail and office correspondence
• Prepare files, create CDs, and assist with document production projects
• Support team members with administrative tasks across multiple departments
• Assist with internal office requests and special projects as assigned
• Maintain organization of files and documents while ensuring deadlines are met
• Provide general office support to ensure smooth day-to-day operations

Qualifications & Skills

• Has prior office or administrative experience (required)
• Possesses strong organizational skills and attention to detail
• Works well under pressure while maintaining accuracy
• Is dependable and able to consistently meet deadlines
• Works well as part of a team and communicates professionally with others
• Has strong verbal communication skills and practices active listening
• Maintains a professional attitude and positive work ethic
• Is comfortable learning new systems and adapting to changing priorities
• Has basic computer knowledge including:
• Email
• Internet navigation
• Document scanning
• Microsoft Office or similar programs
• Customer service handling ingoing and out going calls

Education

• High School Diploma or Equivalent Required

Compensation & Benefits

• $19 - $20 per hour
• Paid Holidays after successful completion of 90-day probation period
• Vacation Accrual
• Direct Deposit
• Opportunity for long-term growth within a growing company

The Ideal Candidate

• Organized and detail-oriented
• Dependable and reliable
• A team player with a positive attitude
• Comfortable working in a fast-paced environment
• Able to multitask effectively
• Professional in communication and appearance
• Looking for long-term career growth with a stable company

Join a company where your work matters and become part of a team that continues to grow.