Office Assistant

I H Technologies; Town of Florida (NY); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Competitive salary

Dental insurance

Flexible schedule

Health insurance

Vision insurance

Job summary

A technology solutions company in New York is seeking a highly organized Job Assistant to oversee daily operations, manage communications, and support project coordination. Ideal candidates should have proven experience in administrative roles and strong organizational skills. Proficiency in Microsoft Office and good communication abilities are essential. This role offers a competitive salary and a flexible schedule.

Qualifications

• Experience as an Administrative Assistant or similar role.
• Excellent attention to detail.
• Ability to handle confidential information.

Responsibilities

• Manage calendars and schedule meetings.
• Assist in project planning and tracking milestones.
• Draft and send professional emails and announcements.
• Update and manage spreadsheets and CRM entries.
• Order office supplies and handle basic inquiries.

Skills

Organizational skills

Communication skills

Multitasking

Tools

Microsoft Office Suite

Google Workspace

Job description

Benefits

• Competitive salary
• Dental insurance
• Flexible schedule
• Health insurance
• Vision insurance

Overview

We are seeking a highly organized and proactive Job Assistant to support daily operations, administrative tasks, and project coordination. This role will serve as a key point of contact, ensuring seamless communication, timely follow-ups, and well-managed workflows across various business activities. The ideal candidate will be detail-oriented, resourceful, and able to adapt to a fast-paced environment.

Responsibilities

• Administrative Support
  • Manage calendars, schedule meetings, and coordinate travel arrangements.
  • Prepare reports, presentations, and documentation as required.
  • Maintain digital and physical filing systems for easy retrieval of information.
• Project Coordination
  • Assist in project planning, tracking milestones, and ensuring deadlines are met.
  • Communicate with vendors, clients, and internal team members to keep projects on track.
• Communication & Follow-ups
  • Draft and send professional emails, memos, and announcements on behalf of the management team.
  • Serve as a liaison between departments to ensure accurate and timely information flow.
• Data Management
  • Update and manage spreadsheets, CRM entries, and project trackers.
  • Perform basic research and compile information for reports or presentations.
• General Office Support
  • Order office supplies, manage incoming calls, and handle basic inquiries.
  • Assist in event planning, training sessions, or company initiatives as needed.

Required Skills & Qualifications

• Proven experience as an Administrative Assistant, Project Assistant, or similar role.
• Strong organizational and multitasking skills with excellent attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and/or Google Workspace tools.
• Strong written and verbal communication abilities.
• Ability to handle confidential information with integrity.
• Basic project management knowledge is a plus.