Part-Time Office Manager

Intuitive Autonomy; San Jose (CA); On-site; USD 34,000 - 48,000; Part time

Job summary

Intuitive Autonomy is seeking a highly organized, proactive Part-Time Office Manager to support the San Jose office and day-to-day operations of a growing startup. This role suits someone who takes ownership, works independently with limited supervision, and handles a variety of practical tasks in a fast-moving environment.

The role offers ownership over office logistics and potential for transition to full-time as the company grows, with 2–3 days per week on site in San Jose to start.

Qualifications

• 3+ years of experience in office management, operations, executive assistance, or a similar role.
• Highly organized, reliable, and comfortable working independently.
• Strong communication and follow-through.
• Professional and welcoming with visitors and external partners.
• Able to work onsite in San Jose 2-3 days per week.

Responsibilities

• Manage day-to-day office operations, visitors, supplies, packages, vendors, and meeting logistics.
• Coordinate recruiting interviews, employee onboarding, travel, and business-visa coordination.
• Coordinate schedules for executives, company meetings, customer visits, and events.
• Plan team activities and company events.
• Coordinate with external service providers such as Gusto, EOR partners, lawyers, accountants, insurance brokers, and recruiters.
• Provide general administrative and executive support as needed.

Skills

Office management

Organization

Communication

Visitor management

Independent work

Job description

We are looking for a highly organized, proactive Part-Time Office Manager to help run our San Jose office and support the day-to-day operations of a growing startup. This role is ideal for someone who enjoys taking ownership, working independently with limited supervision, and handling a variety of practical tasks in a fast-moving environment.

Responsibilities

• Manage day-to-day office operations, visitors, supplies, packages, vendors, and meeting logistics
• Coordinate recruiting interviews, employee onboarding, travel, and business-visa coordination
• Coordinate schedules for executives, company meetings, customer visits, and events
• Plan team activities and company events
• Coordinate with external service providers such as Gusto, EOR partners, lawyers, accountants, insurance brokers, and recruiters
• Provide general administrative and executive support as needed

Qualifications

• 3+ years of experience in office management, operations, executive assistance, or a similar role
• Highly organized, reliable, and comfortable working independently
• Strong communication and follow-through
• Professional and welcoming with visitors and external partners
• Able to work onsite in San Jose 2-3 days per week

Nice to Have

• Startup experience, recruiting or people-operations experience, immigration coordination
• Experience supporting international teams. Mandarin Chinese proficiency is a plus, but not required.

Why Join Us

You will work closely with the founding team and have meaningful ownership of how our office and day-to-day operations run as the company grows.

We expect this role to expand with the company and there is an opportunity to transition into a full-time position over time.