Administrative Assistant (Part-time)

Ltd Global; San Francisco (CA); On-site; USD 41,000 - 44,000; Part time

Job summary

Ltd Global is seeking a proactive Administrative Assistant to support our Manager and day-to-day operations across two Bay Area offices. This on-site role requires travel between locations and handling confidential information with discretion.

The position is part-time (20 hours/week). Responsibilities include managing calendars, drafting correspondence, coordinating events, processing invoices, and ensuring smooth office operations while maintaining confidentiality and professionalism.

Qualifications

• Strong organizational skills, attention to detail, and a team-player mindset.
• At least 2 years of experience in an operations setting and/or as an Executive Assistant.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent written and verbal communication skills; ability to manage multiple priorities.

Responsibilities

• Manage calendaring, scheduling, correspondence, and daily priorities for the Manager.
• Draft and proofread emails, memos, reports, presentations, and other business correspondence.
• Handle front-office duties: mail, filing, phones, and ordering/tracking office supplies and equipment.
• Greet clients and vendors and coordinate visitor access.
• Serve as a point of contact between vendors/building staff and the organization, including routing maintenance requests and light property management tasks.
• Process invoices and track expenses.
• Schedule and confirm appointments, meetings, and travel arrangements.
• Organize and execute company events, meetings, and conferences (onsite and offsite) from planning through completion.
• Assist with special projects and research as assigned.
• Maintain organized digital and physical filing systems.
• Travel between the two San Francisco/Bay Area locations as needed to support both sites.
• Perform other general administrative duties as assigned.

Skills

Organizational skills

Communication skills

Prioritization

Teamwork

Education

Associate's degree or equivalent

Tools

Microsoft Office Suite

Job description

• (Part-Time – 20 hours/week, 4 hours/day – On Site, with travel required between two locations in the Bay Area)
• Rate: $30–$32/hr

Overview

We're looking for a proactive Administrative Assistant to support our Manager and day-to-day operations of two offices. This role requires someone comfortable managing shifting priorities, handling confidential information with discretion, and traveling regularly between both locations as needed.

Key Responsibilities

• Manage calendaring, scheduling, correspondence, and daily priorities for the Manager.
• Draft and proofread emails, memos, reports, presentations, and other business correspondence.
• Handle front-office duties: mail, filing, phones, and ordering/tracking office supplies and equipment.
• Greet clients and vendors and coordinate visitor access.
• Serve as a point of contact between vendors/building staff and the organization, including routing maintenance requests and light property management tasks.
• Process invoices and track expenses.
• Schedule and confirm appointments, meetings, and travel arrangements.
• Organize and execute company events, meetings, and conferences (onsite and offsite) from planning through completion.
• Assist with special projects and research as assigned.
• Maintain organized digital and physical filing systems.
• Handle tasks proactively and follow through on projects to completion; run errands as needed.
• Maintain confidentiality of sensitive business and personnel information at all times.
• Travel between the two San Francisco/Bay Area locations as needed to support both sites.
• Perform other general administrative duties as assigned.

Schedule & Location

• Part-time, approximately 20 hours/week (4 hours/day)
• On-site position requiring regular travel between two locations in the Bay Area
• Schedule coordinated with the Managerbased on business needs
• Reliable transportation required

Experience & Skills Required

• Strong organizational skills, attention to detail, and a team-player mindset
• At least 2 years of experience in an operations setting and/or as an Executive Assistant
• Intermediate+ proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Professional demeanor and discretion when handling confidential information
• Associate's degree from an accredited institution, or equivalent work experience, preferred