Office Assistant

Mark Rink.; Phoenix (AZ); On-site; USD 35,000 - 48,000; Full time

Benefits offered by this job

Competitive salary

Career growth

Collaborative environment

Mentorship

Diverse projects

Job summary

Mark Rink in Phoenix, AZ is seeking an organized Office Assistant to support daily operations, manage incoming and outgoing correspondence, coordinate schedules, arrange travel, and help keep the office running smoothly in a fast-paced environment.

The ideal candidate will have a high school diploma (associate degree preferred), proven administrative experience, exceptional organizational and time-management skills, strong MS Office skills, and effective written and verbal communication.

Qualifications

• High school diploma or equivalent required.
• Associate degree preferred.
• Proven experience as an office assistant or similar role.
• Excellent organizational and time-management skills with attention to detail.
• Strong written and verbal communication.
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
• Ability to multitask in a fast-paced environment.

Responsibilities

• Perform general administrative duties such as filing, copying, and scanning documents.
• Manage calls, emails, and correspondence promptly and professionally.
• Schedule meetings, coordinate appointments, and arrange travel when needed.
• Maintain office supplies and place orders to ensure availability.
• Prepare reports and presentations as requested.
• Support onboarding and coordination with new hires.

Skills

Organizational skills

Time-management

Communication

MS Office proficiency

Multitasking

Experience as office assistant

Education

High school diploma or equivalent

Associate degree preferred

Tools

MS Office Suite

Job description

Company Description

About Us

Welcome to Mark Rink, where creativity meets strategy, and marketing magic happens every day. We’re not just another marketing company—we’re your partners in turning ideas into impact and brands into legends.

Job Description

We are seeking a highly organized and detail-oriented Office Assistant to join our dynamic team. The ideal candidate will play a crucial role in ensuring the smooth daily operations of our office by providing comprehensive administrative support and facilitating communication across departments. This position requires someone who is proactive, reliable, and capable of multitasking in a fast-paced environment.

Responsibilities

• Perform general administrative duties including filing, photocopying, and scanning documents.
• Manage incoming calls, emails, and correspondence promptly and professionally.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Maintain office supplies inventory and place orders as needed to ensure availability.
• Assist in preparing reports, presentations, and other documentation as requested.
• Support the onboarding process by preparing materials and coordinating with new hires.

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• Proven experience as an office assistant, administrative assistant, or similar role.
• Excellent organizational and time-management skills with attention to detail.
• Strong communication skills, both written and verbal.
• Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to handle multiple tasks and prioritize effectively in a fast-paced setting.

Additional Information

• Competitive salary package
• Opportunities for professional growth and career advancement
• Collaborative and innovative work environment
• Skill development through hands-on experience and mentorship
• Exposure to diverse projects and industry-leading clients