Office Assistant

Golden Healthcare Services Inc; Olympia Fields (IL); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Vision insurance

Job summary

Golden Healthcare Services Inc in Illinois is seeking a Home Health Office Manager to oversee daily administrative operations, coordination, and compliance of a home healthcare agency to ensure seamless patient care and efficient staff workflows.

You will manage office functions, supervise staff, coordinate caregiver and clinical schedules, handle referrals, EMR management, and secure patient files. The role also covers onboarding, payroll, invoicing, and basic billing or insurance claim support.

Qualifications

• Experience in office administration or healthcare settings.
• Proficiency with Microsoft Office and EMR software.
• Strong organizational and communication skills.
• English language proficiency.

Responsibilities

• Manage day-to-day office functions, supervise support staff, and maintain office equipment, supplies, and communication systems.
• Coordinate caregiver and clinical staff schedules, process patient referrals, and serve as a liaison between families, field staff, and administration.
• Ensure adherence to healthcare regulations, manage electronic medical records (EMR), and maintain secure patient and personnel files.
• Handle employee onboarding, payroll administration, invoicing, and basic billing or insurance claim support.

Skills

Organizational skills

Communication

Multitasking

Problem-solving

Education

High school diploma or Associate degree in Business Administration / healthcare management

Tools

Microsoft Office

EMR software

Home care software

Job description

Benefits:

401(k)

Dental insurance

Health insurance

Vision insurance

A Home Health Office Manager oversees the daily administrative operations, coordination, and compliance of a home healthcare agency to ensure seamless patient care and efficient staff workflows.

Key Responsibilities

• Operations & Administration: Manage day-to-day office functions, supervise support staff, and maintain office equipment, supplies, and communication systems.
• Scheduling & Coordination: Coordinate caregiver and clinical staff schedules, process patient referrals, and serve as a liaison between families, field staff, and administration.
• Compliance & Records: Ensure adherence to healthcare regulations, manage electronic medical records (EMR), and maintain secure patient and personnel files.
• Finance & Human Resources: Handle employee onboarding, payroll administration, invoicing, and basic billing or insurance claim support.

Qualifications & Skills

• Education: A high school diploma or an Associate in Business Administration, healthcare management, or a related field is often preferred.
• Experience: Previous experience in office administration, medical practices, or home healthcare is preferred.
• Technical Skills: Proficiency in Microsoft Office, data management platforms, and home care software or EMR systems.
• Skills: Strong organizational and active communication, multitasking, and problem-solving abilities.
• Language: Must be able to communicate proficiently in English.