Office Assistant

Talentify; Glendale (CA); On-site; USD 40,000 - 52,000; Full time

Job summary

Talentify is seeking an Office Assistant to support the home health/hospice department. The role focuses on maintaining patient records, handling inquiries from patients and families, scheduling, and supporting the care team.

Strong organizational and interpersonal skills are essential. Ideal candidates have a high school diploma and administrative experience in healthcare; an associate degree in healthcare administration is preferred.

Qualifications

• High school diploma or equivalent required.
• Proven administrative experience, preferably in healthcare.
• Associate's degree in healthcare administration or related field preferred.
• Familiarity with home health/hospice care practices and regulations preferred.

Responsibilities

• Manage patient records and ensure documentation is accurate and up-to-date.
• Answer phone calls and respond to inquiries from patients, families, and healthcare professionals.
• Schedule appointments and coordinate meetings for healthcare staff and patients.
• Assist in the preparation of reports and maintain office supplies inventory.
• Support the home health/hospice team with various administrative tasks to enhance patient care.

Skills

Organizational skills

Office software proficiency

Interpersonal skills

Patient/family communication

Education

High school diploma or equivalent

Associate's degree in healthcare administration or related field

Job description

About the Role:

The Office Assistant plays a crucial role in ensuring the smooth operation of our healthcare agency, particularly in the home health/hospice department. This position is responsible for managing administrative tasks that support patient care and enhance the overall efficiency of the office. The Office Assistant will serve as a point of contact for patients and their families, providing essential information and assistance. By maintaining organized records and facilitating communication among staff, the Office Assistant contributes to a compassionate and effective care environment. Ultimately, this role is vital in helping our team deliver high-quality home health/hospice services to those in need.

Minimum Qualifications:

• High school diploma or equivalent.
• Proven experience in an administrative role, preferably in a healthcare setting.

Preferred Qualifications:

• Associate's degree in healthcare administration or a related field.
• Familiarity with home health/hospice care practices and regulations.

Responsibilities:

• Manage patient records and ensure all documentation is accurate and up-to‑date.
• Answer phone calls and respond to inquiries from patients, families, and healthcare professionals.
• Schedule appointments and coordinate meetings for healthcare staff and patients.
• Assist in the preparation of reports and maintain office supplies inventory.
• Support the home health/hospice team with various administrative tasks to enhance patient care.

Skills:

The required skills in the healthcare field and home health/hospice care are essential for the Office Assistant to effectively manage patient interactions and administrative tasks. Strong organizational skills are utilized daily to maintain accurate patient records and ensure timely communication among staff. Proficiency in office software and technology is necessary for scheduling appointments and preparing reports. Excellent interpersonal skills are crucial for building rapport with patients and their families, providing them with the support they need. Additionally, knowledge of hospice care practices enhances the Office Assistant's ability to contribute meaningfully to the overall patient experience.