Office Assistant

PrideStaff - Morristown-Parsippany, NJ; New Jersey; On-site; USD 28,000 - 32,000; Full time

Job summary

PrideStaff is seeking an Administrative/Office Assistant in Whippany, NJ to support managers and handle daily clerical tasks. The role requires solid organizational skills, good communication, and proficiency with MS Excel and MS Office.

The responsibilities include answering calls, scheduling, drafting emails and reports, maintaining files, coordinating travel, and assisting with shipments. 1+ years of experience and a High School diploma are preferred.

Qualifications

• 1+ years of experience as administrative assistant
• MS Office proficiency, especially Excel and PowerPoint
• Excellent oral and written communication
• Ability to organize workload using office tools

Responsibilities

• Answer and direct phone calls
• Organize and schedule appointments
• Write and distribute emails, memos, letters, faxes, and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Act as the point of contact for internal and external clients
• Coordinate transportation providers to ensure prompt and proper movement of shipments
• Tracking and fixing shipping errors

Skills

MS Office

MS Excel

MS PowerPoint

Organizational skills

Time management

Communication skills

Education

High School diploma

Tools

Printers

Fax machines

Job description

Job Description

Office Assistant

• Shift/Hours: Monday - Friday, 9am -5pm
• Pay Rate: $20-$23/hr
• Location: Whippany
• Experience: 1+ years

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you have previous experience as a Secretary or Executive administrative assistant and familiarity within our industry, we’d like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

Administrative Assistant Responsibilities

• Answer and direct phone calls
• Organize and schedule appointments
• Write and distribute emails, correspondence, memos, letters, faxes, and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Act as the point of contact for internal and external clients
• Coordinate transportation providers to ensure prompt and proper movement of shipments
• Tracking and fixing shipping errors

Skills

• Proven experience as an administrative assistant or office admin assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multitask
• High School degree; additional qualification as an Administrative Assistant

Company Description

PrideStaff is a national staffing service founded in 1978 with over 80 locations nationwide. We are currently expanding with a new office in East Hanover and are looking for individuals to share our mission: Consistently provide client experiences focused on what they value most. Professionals who are client service driven, goal orientated, organized and have an internal drive for success possess the qualities to be successful with PrideStaff.

• Clients and candidates consistently rate PrideStaff among the top recruiting firms within the staffing industry based on Net Promoter Score (NPS) data
• PrideStaff provides comprehensive training to Staffing Consultants on our proven sales, recruiting and staffing processes
• We help our Staffing Consultants succeed with leading edge recruiting technology and performance improvement programs
• We offer one of the most unique and competitive compensation plans in the Staffing and Recruiting industry