Administrative Assistant: Office Support & Scheduling Pro

PrideStaff - Morristown-Parsippany, NJ; New Jersey; On-site; USD 28,000 - 32,000; Full time

Job summary

PrideStaff is seeking an Administrative/Office Assistant in Whippany, NJ to support managers and handle daily clerical tasks. The role requires solid organizational skills, good communication, and proficiency with MS Excel and MS Office.

The responsibilities include answering calls, scheduling, drafting emails and reports, maintaining files, coordinating travel, and assisting with shipments. 1+ years of experience and a High School diploma are preferred.

Qualifications

• 1+ years of experience as administrative assistant
• MS Office proficiency, especially Excel and PowerPoint
• Excellent oral and written communication
• Ability to organize workload using office tools

Responsibilities

• Answer and direct phone calls
• Organize and schedule appointments
• Write and distribute emails, memos, letters, faxes, and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Act as the point of contact for internal and external clients
• Coordinate transportation providers to ensure prompt and proper movement of shipments
• Tracking and fixing shipping errors

Skills

MS Office

MS Excel

MS PowerPoint

Organizational skills

Time management

Communication skills

Education

High School diploma

Tools

Printers

Fax machines

Job description

PrideStaff is seeking an Administrative/Office Assistant in Whippany, NJ to support managers and handle daily clerical tasks. The role requires solid organizational skills, good communication, and proficiency with MS Excel and MS Office.

The responsibilities include answering calls, scheduling, drafting emails and reports, maintaining files, coordinating travel, and assisting with shipments. 1+ years of experience and a High School diploma are preferred.