Office Assistant

A&S Construction of Louisville, Inc.; Louisville (KY); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Paid time off

Training & development

Vision insurance

Job summary

A&S Construction of Louisville, Inc. is seeking a detail-oriented Administrative Assistant to manage schedules, CRM entries, and calendar systems in Kentucky. You will coordinate appointments, maintain accurate calendars, and support daily operations with organized records.

The role involves updating Google Calendars, ensuring data integrity across scheduling tools, and preparing agendas for meetings while helping keep the team informed of changes and new bookings.

Qualifications

• Experience managing calendars and coordinating multiple schedules.
• Proficiency with CRM data entry and record-keeping.
• Strong organizational and communication skills.

Responsibilities

• Manage and maintain company Google Calendars.
• Review calendars for accuracy and conflicts daily.
• Consolidate appointments across calendars and systems.
• Update CRM appointments and ensure consistency with Google Calendar.
• Assist with agenda preparation for meetings and daily/weekly scheduling.
• Scan and file receipts; maintain organized scheduling systems.
• Communicate schedule changes to team members.

Skills

Calendar management

CRM data entry

Scheduling

Appointment coordination

Communication

Education

Bachelor’s degree or equivalent

Tools

Google Calendar

CRM software

G Suite / Google Workspace

Job description

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Training & development
• Vision insurance

Job Description

A&S Construction of Louisville, Inc. is a growing residential remodeling company in Kentucky, USA. We are looking for a bright, organized, detail-oriented Administrative Assistant to help manage company schedules, appointments, agendas, CRM appointments & receipt scanning.

This position plays an important role in keeping our team organized and ensuring that all schedules, calendars, appointment systems and financials are accurate and up to date.

Core Responsibilities

• Manage and maintain company Google Calendars
• Review calendars daily for accuracy, conflicts, missing details, or duplicate appointments
• Consolidate appointments across multiple calendars and systems
• Manage appointment times, booking details, and schedule changes
• Update CRM appointments and ensure all appointment information is accurate
• Confirm that CRM appointments match Google Calendar events
• Assist with agenda management for sales, operations, and internal meetings
• Help prepare daily and weekly schedules for the appropriate team members
• Communicate schedule updates to the correct team members
• Track appointment changes, cancellations, reschedules, and new bookings
• Help ensure customer appointments are properly documented and communicated
• Assist with appointment confirmation texts, emails, or internal reminders when needed
• Monitor schedules to make sure everyone’s calendar is up to date
• Scan and file receipts to appropriate job folders
• Help create and maintain organized systems for scheduling, calendar management, and appointment tracking

Additional Responsibilities

• Assist with basic CRM data entry and appointment updates
• Help organize internal notes related to appointments and meetings
• Assist with weekly schedule preparation
• Communicate scheduling issues before they become problems
• Follow documented processes and help improve them when needed
• Assist with email communication related to scheduling and appointment coordination
• Help the team stay organized by maintaining accurate records and consistent updates