Administrative Accounting Assistant

Le Architecture; Monrovia (CA); On-site; USD 35,000 - 55,000; Full time

Benefits offered by this job

401(k) matching

Bonus based on performance

Competitive salary

Dental insurance

Health insurance

Opportunity for advancement

Paid time off

Profit sharing

Training & development

Vision insurance

Job summary

An established industry player is looking for a motivated Administrative Assistant to support office employees. In this dynamic role, you will be responsible for answering calls, scheduling appointments, and organizing meetings while ensuring that all team members have the necessary resources to excel. The ideal candidate will possess strong organizational and communication skills, with a friendly demeanor that fosters a positive work environment. Join a team that values growth and development, providing opportunities for advancement and a supportive atmosphere where your contributions are recognized and appreciated.

Qualifications

• Experience as an Administrative Assistant or in a similar role is required.
• Knowledge of office equipment and excellent computer skills are essential.

Responsibilities

• Answer phone calls and route them to the appropriate person.
• Schedule appointments and maintain an organized calendar.
• Write correspondence and maintain an organized filing system.

Skills

Organizational Skills

Communication Skills

Time Management

Customer Service

Education

High School Diploma/GED

Associate’s Degree

Administrative Training

Tools

Microsoft Word

Microsoft Outlook

Microsoft PowerPoint

Standard Office Equipment

Job description

Benefits:

• 401(k) matching
• Bonus based on performance
• Competitive salary
• Dental insurance
• Health insurance
• Opportunity for advancement
• Paid time off
• Profit sharing
• Training & development
• Vision insurance

Job Summary:

We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.

Responsibilities:

• Answer incoming phone calls and route them to the appropriate person
• Schedule appointments and maintain a calendar
• Organize meetings and take accurate minutes
• Write emails, memos, and letters and distribute them appropriately
• Contribute to company reports
• Maintain an organized filing system
• Develop, update, and maintain relevant office procedures

Background and knowledge in Accounting and/or Architecture is a plus!

Qualifications:

• High school diploma/GED required, Associate’s degree or administrative training is preferred
• Previous experience as an Administrative Assistant or in a similar position
• Familiarity with standard office equipment such as printers and fax machines
• Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint
• Highly organized with excellent time management skills and the ability to prioritize projects