Calendar & CRM Coordinator: Scheduling Mastery

A&S Construction of Louisville, Inc.; Louisville (KY); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Paid time off

Training & development

Vision insurance

Job summary

A&S Construction of Louisville, Inc. is seeking a detail-oriented Administrative Assistant to manage schedules, CRM entries, and calendar systems in Kentucky. You will coordinate appointments, maintain accurate calendars, and support daily operations with organized records.

The role involves updating Google Calendars, ensuring data integrity across scheduling tools, and preparing agendas for meetings while helping keep the team informed of changes and new bookings.

Qualifications

• Experience managing calendars and coordinating multiple schedules.
• Proficiency with CRM data entry and record-keeping.
• Strong organizational and communication skills.

Responsibilities

• Manage and maintain company Google Calendars.
• Review calendars for accuracy and conflicts daily.
• Consolidate appointments across calendars and systems.
• Update CRM appointments and ensure consistency with Google Calendar.
• Assist with agenda preparation for meetings and daily/weekly scheduling.
• Scan and file receipts; maintain organized scheduling systems.
• Communicate schedule changes to team members.

Skills

Calendar management

CRM data entry

Scheduling

Appointment coordination

Communication

Education

Bachelor’s degree or equivalent

Tools

Google Calendar

CRM software

G Suite / Google Workspace

Job description

A&S Construction of Louisville, Inc. is seeking a detail-oriented Administrative Assistant to manage schedules, CRM entries, and calendar systems in Kentucky. You will coordinate appointments, maintain accurate calendars, and support daily operations with organized records.

The role involves updating Google Calendars, ensuring data integrity across scheduling tools, and preparing agendas for meetings while helping keep the team informed of changes and new bookings.