Office Assistant

Capital Vacations, LLC; Garden City (UT); On-site; USD 32,000 - 42,000; Full time

Job summary

Capital Vacations is seeking a detail-oriented Office Assistant to support the resort team with administrative duties, payroll processing, and customer service. The role assists with meeting preparations, HR onboarding, and daily correspondence.

Ideal candidates have strong computer skills, organizational abilities, and the flexibility to handle multiple tasks, including weekend shifts. This position is based at the Utah location and requires a friendly, professional demeanor.

Qualifications

• High School Diploma or GED required.
• 2-3 years of experience in the hospitality field are preferred.
• Advanced computer skills with Microsoft Office suite.

Responsibilities

• Assists General Manager and management team as needed.
• Prepares meeting notes and minutes.
• Assists with payroll processing and timecard reviews.

Skills

Microsoft Office

Organization

Customer service

Bilingual

Multi-tasking

Independent work

Communication

Attendance

Education

High School Diploma/GED

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

PowerPoint

Publisher

Job description

Career Opportunities with Capital Vacations

A great place to work.

Careers At Capital Vacations

Current job opportunities are posted here as they become available.

To learn more about working for Capital Vacations, please view our video below:

The Office Assistant provides administrative support for the Resort, Board of Directors, General Manager, Regional VP of Operations, and staff.

Principal Duties and Responsibilities

• Responsibilities listed may not apply to all locations
• Assists the General Manager and management team as needed
• Assists with meeting preparations (resort owners, staff, etc.)
• Takes notes and prepares minutes for all meetings
• Assists with payroll processing and distribution as needed
• Assists with review of timecards for accuracy and then sends to all managers for review and editing
• Assists with orientation of all new hires, completing new hire paperwork and submitting to HR
• Works directly with HR to complete and submit worker’s comp claims, insurance enrollments, etc.
• Assists with customer service issues
• Monitors daily sales, prepares and makes deposits, records and files payables
• Assists with other departments as necessary; Hospitality, Activities, Housekeeping, etc.
• Responsible for incoming and outgoing correspondence, processing and deliver mail daily
• Maintains inventory of office supplies, uniforms, and orders
• Codes and processes invoices and submits check requests to the accounting department
• Assists with other related functions for managers, employees, and guests
• Performs all other related duties and projects as assigned

General Statement - Performs the job assigned, complying with Company policies and procedures, business code of ethics, FLSA regulations, and all applicable laws, as well as ensuring confidentiality, reliability, quality, and productivity.

Job Requirements

Education, Essential Training / Certifications, and Experience:

• High School Diploma/GED
• 2-3 years of experience in the hospitality field

Skills, Knowledge, and Abilities:

• Advanced computer skills ‑proficient in Microsoft Office-Word, Excel, Access, PowerPoint, Publisher
• Strong experience in operating and maintaining office equipment, computers, copiers, facsimile, postal meters, and calculators
• Excellent organizational and prioritizing skills
• Excellent customer service and problem-solving skills
• Excellent communications skills; verbal and written, bilingual preferred
• Ability to multi-task
• Ability to work independently
• Ability to analyze customer needs and assist in resolving all customer challenges and stressful situations
• Dependable with excellent attendance and punctuality
• Flexible schedule, ability to work additional hours, weekends and holidays

Shift: Additional hours may be needed to cover shifts, meet deadlines and business needs