Office Assistant

Russell and Dawson Inc; East Hartford (CT); On-site; USD 23,000 - 28,000; Full time

Benefits offered by this job

Medical insurance

401(k)

Paid holidays

Job summary

Russell and Dawson Inc. in East Hartford, CT is seeking an Office Assistant to support daily office administration and client interactions. The role emphasizes first-contact duties, inquiry responses, and efficient document handling.

The ideal candidate will have a graduate degree, strong communication skills, and proficiency in MS Office. Salary ranges from $17 to $20 per hour, with full-time employment and standard benefits including holidays and insurance as published.

Qualifications

• Graduate degree from an accredited university.
• Freshers or up to 2 years experience.
• Excellent verbal and written communication, problem solving, and attention to detail.
• Ability to analyze and revise operating practices to improve efficiency.
• Ability to prioritize and multi-task.
• Detail oriented in a fast-paced office environment.
• Superior organization and dedication to completing projects timely.
• Good understanding of business.
• Expertise in Microsoft Office Suite.
• Pay range - $17/hr to $20/hr based on qualifications.

Responsibilities

• Receive visitors and act as first point of contact for clients.
• Answer the telephone with multi-line systems and transfer calls; file documents physically and electronically.
• Assist in onboarding new hires.
• Oversee cleanliness and organization of the office and coordinate with cleaning crew.
• Coordinate projects, employees and clients as needed.
• Respond to client inquiries promptly and politely.
• Type memos, emails, letters, transmissions, and reports; scan and email when appropriate.
• Maintain office supplies and inventory; reorder as needed.
• Protect confidential information and sort/distribute mail.

Skills

Verbal & written communication

Problem solving

Attention to detail

Multitasking

Organization

MS Office proficiency

Education

Graduate Degree from an accredited university

Tools

MS Office Suite

Job description

Russell and Dawson Inc., a mid-sized architectural and engineering firm located in East Hartford CT, is looking for an Office Assistant to join their growing team.

Position Duties and Responsibilities

Primarily work involves assisting in office administration which includes:

• Receive visitors
• Act as the first point of contact for clients
• Answer the telephone (multiple lines) and transfer calls, file documents physically and electronically etc.
• Assist in onboarding new hires.
• Responsibility of overlooking the cleanliness and organization of the office. Coordinating and communicating with the cleaning crew.
• Project/employee/client coordination.
• Answer client inquiries in a timely manner with a polite attitude
• Typing memos, emails, letters, transmittals and reports, scanning and emailing when appropriate.
• Assume responsibility for maintenance of office supplies.
• Maintain office supplies by checking inventory and order items.
• Respond to questions and requests for information
• Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel.
• Protect confidential information.
• Sort and distribute mail.

Desired Skills and Experience

• A Graduate Degree from an accredited university
• Freshers or having an experience upto 2 years
• Excellent verbal and written communication skills, problem solving skills, and attention to detail
• Ability to analyze and revise operating practices to improve efficiency.
• Ability to prioritize and multi-task
• Detail oriented and comfortable working in a fast-paced office environment.
• Superior organization skills and dedication to completing projects in a timely manner
• Good understanding of business
• Expertise in Microsoft Office Suite
• Pay range - $17/hr to $20/hr based on qualifications.
• Salary negotiable based on qualifications
• Seven paid holidays, full time employees are eligible for paid - personal days, sick time, vacation after 90 days introductory period
• Medical insurance, 401(k), more per published policy

We are an equal opportunity employer. Applicants are considered for positions without regard to veteran status, uniformed servicemember status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other category protected by applicable federal, state, or local laws.