Administrative Assistant

Royal; New Orleans (LA); Presencial; USD 34.000 - 42.000; Jornada completa

Descripción de la vacante

Royal Engineers and Consultants, LLC is seeking a highly organized Administrative Assistant to support our team in New Orleans. The role involves handling phones, greeting visitors, maintaining filing systems, and assisting with travel and meeting coordination.

Ideal candidates have 1–3 years of experience, strong communication skills, and proficiency with Microsoft Office and related software. This on-site position supports daily office operations in a fast-paced environment.

Formación

• High school diploma or equivalent required; associate degree preferred.
• 1–3 years of experience in an administrative role.
• Proficient with Microsoft Office Suite and basic clerical procedures.

Responsabilidades

• Answer and transfer phone calls, screen when necessary.
• Welcome and direct visitors and clients.
• Maintain filing systems; retrieve information from records and emails.
• Prepare meeting agendas; record and distribute minutes.
• Manage travel, meetings, and appointments for managers.
• Track expenses and petty cash; maintain office supplies.

Conocimientos

Communication skills

Organizational skills

Customer service

Proofreading

Problem solving

Prioritization

Educación

High school diploma

Associate degree preferred

Herramientas

Microsoft Office

Adobe

PM software

Descripción del empleo

About Us

We are seeking a highly organized and detail-oriented Administrative Assistant to provide administrative and clerical support to our team. The ideal candidate will possess excellent communication skills, strong organizational abilities, and the capability to manage multiple priorities in a fast-paced environment. This position plays a key role in ensuring efficient daily office operations.

Here’s What You’ll Be Doing

• Answers and transfers phone calls, screening when necessary.
• Welcomes and directs visitors and clients.
• Maintains filing systems as assigned.
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
• Responds to and resolves administrative inquiries and questions.
• Coordinates and schedules travel, meetings, and appointments for managers or supervisors.
• Prepares agendas and schedules for meetings.
• Records and distributes minutes or other records for meetings.
• Maintains office supplies and coordinates office equipment maintenance.
• Maintains a system for recording expenses and petty cash use.
• Performs other related duties as assigned.

The Criteria for Joining Our Team

Education

• High school diploma or equivalent required; associate degree preferred.

License

• Valid driver’s license.

Experience

• One to three years of experience.

Knowledge, Skills, and Abilities

• Basic understanding of office equipment.
• Basic understanding of clerical procedures and systems, such as recordkeeping and filing.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Ability to greet visitors and colleagues in a friendly and courteous manner.
• Ability to proofread.
• Ability to work independently and identify and solve problems.
• Ability to organize and prioritize work.
• Proficient with Microsoft Office Suite, Adobe, or related software.
• Ability to acclimate to project management software or related software.

Equal Opportunity Employer

Royal Engineers and Consultants, LLC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.