Office Assistant

STEELMAX TOOLS LLC; Bridgeville (Allegheny County); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

PTO

401K

Health Insurance

Regular 9-5:30 schedule

Job summary

Steel Max Tools LLC in Bridgeville, PA is seeking an Office Assistant to support daily administrative operations. You will handle front-desk duties, order processing, data entry, and routine bookkeeping while maintaining accurate records and professional communications.

The role requires a high school diploma or equivalent, with preference for an associate degree and prior office experience. Proficiency in Microsoft Office and ERP systems is expected.

Qualifications

• High school diploma or equivalent; associate degree preferred.
• Experience in office/administrative roles is preferred.
• Strong math, data entry, and proofreading abilities.

Responsibilities

• Answer and direct incoming calls professionally.
• Process and enter customer/vendor orders accurately.
• Perform data entry, record-keeping, and basic bookkeeping.
• Draft, proofread, and edit correspondence and reports.
• Maintain organized filing systems (physical and digital).
• Greet visitors and provide a positive first impression.
• Reconcile invoices, receipts, and basic financial records.
• Manage office supplies inventory and reorders.
• Schedule appointments and manage calendars.
• Assist with special projects and other duties as assigned.

Skills

Mathematical aptitude

Data entry

Written communication

Verbal communication

Multitasking

Office software

Education

High school diploma or equivalent

Associate's degree preferred

Tools

Microsoft Office (Word, Excel, Outlook)

ERP systems

Job description

About the Role:

Steelmax Tools LLC is looking for a motivated and organized Office Assistant to join our team in Bridgeville, PA! We are seeking a detail-oriented and highly organized Office Assistant to support daily administrative operations. The ideal candidate combines strong mathematical and clerical skills with excellent written communication, and is comfortable juggling front-desk responsibilities, order processing, and a variety of ad hoc tasks in a fast-paced environment. This is a great opportunity to play a key support role in a dynamic environment where your contributions truly make a difference.

Key Responsibilities

Answer and direct incoming phone calls in a professional and courteous manner

Process and enter customer/vendor orders accurately into the system

Perform data entry, record-keeping, and basic bookkeeping tasks requiring mathematical accuracy

Draft, proofread, and edit correspondence, memos, reports, and other written materials

Maintain organized filing systems (physical and digital)

Greet visitors and provide a positive first impression of the company

Reconcile invoices, receipts, and basic financial records as needed

Manage office supplies inventory and place reorders when necessary

Schedule appointments, meetings, and manage calendars

Assist with special projects and other duties as assigned

Required Qualifications

High school diploma or equivalent required; Associate's degree preferred

Prior office/administrative experience preferred

Strong mathematical aptitude, including comfort with basic calculations, data entry, and figures

Excellent written communication skills with strong grammar and proofreading ability

Exceptional attention to detail and accuracy

Proficiency with Microsoft Office (Word, Excel, Outlook) or equivalent software

Strong verbal communication and phone etiquette

Ability to multitask and prioritize in a busy office setting

Dependable, punctual, and professional demeanor

Experience with ERP systems a must

Preferred Skills

Experience with order entry or inventory management systems

Familiarity with basic bookkeeping or accounting principles

Typing speed of 45+ WPM

Work Environment

This position is based in an office setting and requires regular use of a computer, phone system, and standard office equipment.

Benefits

• PTO
• 401K available
• Health Insurance available
• Monday through Friday 9-5:30, no overtime available

About Us:

Steel Max Tools LLC is a trusted name in the tools and industrial supply industry, proudly serving customers from our Bridgeville, PA location. We are known for our quality products and commitment to customer satisfaction, building lasting relationships with both clients and partners. Our team is our greatest asset, and we foster a supportive, hardworking workplace where employees are valued and can grow.