Office Manager

Gregor Technologies, LLC; Ambridge (Beaver County); On-site; USD 68,000 - 72,000; Full time

Job summary

Metals USA is seeking an Office Manager for our Ambridge, PA facility. The role focuses on organizing office administration, coordinating procedures, and ensuring efficiency and safety across the organization.

The Office Manager will develop communication protocols, streamline processes, and support recruitment in partnership with Human Resources. Strong attention to confidentiality and professional conduct is required.

Qualifications

• Bachelor degree or equivalent combination of education and experience.
• Ability to interface with all departments to foster a success-oriented organization.
• Effective oral and written communication with internal and external customers.
• Respond effectively to time-sensitive inquiries and complaints.
• Define problems, collect data, establish facts and draw concise conclusions.
• Represents management professionally, exercises diplomacy, maintains confidentiality.
• Must successfully complete RSAC Reasonable Suspicion Training.
• Computer literacy; Microsoft Office and ERP.

Responsibilities

• Manage office operations and ensure organized procedures.
• Develop and implement office policies and standards.
• Compile and maintain order status information and proof of delivery for each purchase order and shipment.
• Assist with annual physical inventory at multiple locations.
• Coordinate procurement of office supplies.
• Manage relationships with vendors, service providers and landlords.
• Collaborate with HR on recruitment and onboarding of new employees.
• Review bi-weekly payroll and maintain payroll records.
• Ensure regular attendance.
• Adhere to Code of Conduct and confidentiality requirements.
• Perform other related duties as assigned.

Skills

Communication skills

Interdepartmental collaboration

Confidentiality & diplomacy

Problem-solving

Time management

Customer service

Education

Bachelor degree in Business Administration or relevant field

Tools

Microsoft Office

ERP systems

Job description

• Bachelor Degree in Business Administration or relevant course of study, or equivalent combination of education and experience.
• Ability to interface effectively with all departments to foster a success-oriented, accountable organization.
• Ability to communicate both oral & written effectively with internal & external customers.
• Ability to respond effectively to time-sensitive and problematic & precarious inquiries and complaints.
• Ability to define problems, collect data, establish facts and generate valid & concise conclusions.
• Represents the management in a highly professional manner, exercises diplomacy and maintains the highest level of confidentiality.
• Must successfully complete the RSAC Reasonable Suspicion Training
• Computer Literacy; Microsoft Office Products and ERP.

Metals USA offers a competitive starting salary of $68k - $72k and benefits plus upward mobility professional growth.

Metals USA is committed to protecting our employees by creating and maintaining a workplace free of substance abuse.

"Metals USA provides equal employment opportunities to applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability."

External Description

Office Manager

Metals USA is seeking an Office Manager for our Ambridge PA facility. Metals USA is a solid, growth oriented, carbon steel (plate, beam and tube) distribution center servicing the defense, commercial, construction, aerospace and fabrication industries.

The Office Manager is responsible to organize and coordinate the office administration and procedures in order to ensure organizational effectiveness, efficiency and safety. The Office Manager is responsible for developing intra/inter-office communication protocols and streamlining administrative procedures.

Responsibilities:

• Manages office services by ensuring office operations and procedures are organized.
• Develops and implements office policies by setting up procedures and standards to guide the operation of the office.
• Expedites compiles and maintains order status information as well as signed proof of delivery for each purchase order and shipment which is required to recognize revenue and comply with contracts.
• Manages the annual physical inventory process in compliance with Reliance Steel and Aluminum's protocols. Will assist with the annual physical inventory at multiple locations.
• Serves as the liaison for the purchase of office, stationery and kitchen supplies.
• Manages relationships with vendors, service providers and landlords.
• Partners with Human Resources to assist with recruitment and orientation of new employees.
• Reviews and reconciles bi-weekly payroll and submits for processing. Maintains payroll records as required by the company, state and federal regulations.
• Regular and predictable attendance is required to perform the duties of an Office Manager.
• Adheres to Reliance Steel and Aluminum's Code of Conduct as well as customer confidentiality requirements.
• Performs other related duties as assigned.

Physical Demands:

Occupation requires being sedentary less than or equal to 75% of the time ( < to 6 hours per day).

• Stand, walk, sit, hearing, talking, use of hands and fingers, hand-eye coordination, reach outward, reach above shoulder, climb, squat or kneel or bend
• Regularly required to work on multiple concurrent tasks with constant interruptions
• Lift, carry, push and/or pull up to a maximum of 25 lbs. without assistance
• Travel required both vehicle and air

May be exposed to some of the following working conditions.

• Position works primarily in an office/cubicle environment
• Constant Telephone Activity
• Constant work environment change depending phone activity, customer interaction and employee concerns
• Quiet to Moderate Noise Levels
• Traffic congestion and/or air traffic delays

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