Office Assistant

HR One; Village of West Winfield (NY); On-site; USD 25,000 - 28,000; Full time

Benefits offered by this job

401K Matching

Health Insurance

Dental Insurance

Vision Insurance

Life Insurance

Paid Time Off

Job summary

Precisionmatics is seeking an Office Assistant to join our aerospace office team. The role supports daily operations, enhances customer interactions, and ensures efficient administrative workflows.

You will be the friendly face at the front desk, manage calendars, and provide exceptional service while growing your office management expertise. This full-time, in-person position offers room for advancement and a positive team environment.

Qualifications

• High School Diploma or GED required.
• Proven experience in office management or administrative roles.
• Proficiency with Microsoft Office Suite and Google Workspace.
• Excellent phone etiquette and multitasking abilities.
• Strong attention to detail and data entry accuracy.

Responsibilities

• Greet visitors and clients professionally to create a welcoming atmosphere.
• Manage multi-phone systems and direct calls courteously.
• Handle data entry using Microsoft Office and Epicor ERP.
• Maintain organized filing systems both physical and digital.
• Support calendar management and appointment scheduling for staff.
• Provide clerical support, proofreading, and report preparation.
• Coordinate office supplies and place orders as needed.
• Assist customer service and management with office requirements.

Skills

Office management

Customer service

Data entry

Calendar management

Phone etiquette

Proofreading

Time management

Prioritization

Attention to detail

Multitasking

Education

High School Diploma or GED

Tools

Epicor ERP

Microsoft Office Suite

Google Workspace

Job description

Precisionmatics is seeking a dynamic and highly organized Office Assistant to join our aerospace office team!

This vital role offers an exciting opportunity to support daily office operations, enhance customer interactions, and ensure seamless administrative workflows. As an Office Assistant, you will be the friendly face of our organization, managing front desk duties, coordinating schedules, and providing exceptional customer service support where needed. Your energy, attention to detail, and multitasking skills will drive efficiency and contribute to a positive work environment. This position is perfect for someone eager to grow their office management expertise while making a meaningful impact every day. This job opportunity offers room for advancement.

Pay Rate Range: $18.25 - $20.40/hour Depending on Experience

Job Type: Full Time

Work Location: In-Person

Essential Duties and Responsibilities:

• Greet visitors and clients with professionalism and enthusiasm, ensuring a welcoming atmosphere.
• Manage multi-phone systems, directing calls efficiently and courteously using proper phone etiquette.
• Handle data entry tasks accurately using Microsoft Office and Epicor ERP software system.
• Maintain organized filing systems, both physical and digital, for easy retrieval of documents.
• Support calendar management and appointment scheduling for staff and executives.
• Assist other customer service and management with any office requirements.
• Provide clerical support such as excel spreadsheet entry and proofreading documents, preparing reports, and managing correspondence with customers and suppliers.
• Coordinate office supplies inventory and place orders as needed to keep the workspace well-stocked.
• Offer exceptional customer support by addressing order inquiries promptly and professionally.

Experience, Skills and Abilities:

• Proven experience in office management or administrative roles with strong organizational skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools.
• Excellent phone etiquette with experience managing multi-phone systems.
• Strong typing skills with high accuracy, attention to detail is essential for proofreading and data entry tasks.
• Prior office experience in clerical or customer service roles preferred.
• Ability to manage time effectively and prioritize tasks in a fast-paced environment.
• Knowledge of office equipment such as printers, scanners, and fax machines.
• Must have strong work ethic and attention to detail and be self motivated.

Education & Knowledge:

• High School Diploma or GED required.

Join us as an Office Assistant an become an integral part of a vibrant team dedicated to excellence.

Your proactive approach and positive attitude will help us deliver outstanding service while advancing your career in office administration. We value your skill and commitment. This is more than a job; it's an opportunity to grow professionally.

401K - 401K Matching

Health Insurance

Dental Insurance

Vision Insurance

Life Insurance

Paid Time Off

Precisionmatics is committed to providing equal employment opportunities to all qualified applicants and employees. We do not discriminate on the basis of race, color, religion, sex, pregnancy, gender identity or expression, sexual orientation, national origin, age, disability, marital status, military or veteran status, or any other characteristic protected by applicable federal, state, or local law.

We are committed to providing a workplace that is inclusive, respectful, and free from unlawful discrimination and harassment. All employment decisions are based on qualifications, merit, business needs, and other legitimate job-related factors.