Office Assistant

Super Steel; Mequon (WI); On-site; USD 19,000 - 26,000; Full time

Benefits offered by this job

ICHRA

Dental and Vision Insurance

Voluntary Short-Term Disability

Long-Term Disability

AD&D

Life Insurance

Job summary

Super Steel in Mequon, WI is seeking an Office Assistant to organize production paperwork, inventories, and documentation, ensuring smooth production flow. You will work closely with the office and shop floor, maintaining ERP records and supporting daily tasks with accuracy.

We value organized, dependable individuals who are eager to learn and take on more responsibilities. Prior ERP experience is a plus, and you will have opportunities to grow within the team.

Qualifications

• High school diploma or equivalent.
• 1+ year of experience in manufacturing support, inventory control, clerical, or similar role.
• Experience with ERP systems and basic Microsoft applications (Excel, Outlook).
• Strong attention to detail and organizational skills.
• Willingness to learn new processes and take on additional responsibilities.

Responsibilities

• Print, collate, and distribute daily work orders, travelers, labels, and packing slips.
• Maintain and update records in the ERP system.
• Perform cycle counts and inventory reconciliation; report discrepancies.
• Receive and inspect incoming materials against POs; stock and tag parts.
• Prepare material kits for jobs and communicate shortages to Purchasing.
• Update inventory transactions in the ERP system in a timely manner.
• Support material staging and 5S housekeeping to keep areas organized.
• Coordinate with Production Supervisors, Purchasing, and Shipping to prioritize urgent needs.
• Generate basic inventory and work order reports for supervisors.
• Assist with barcode labeling and data-entry tasks.

Skills

Attention to detail

Organizational skills

Clear communication

Self-motivated

Proactive

Willingness to learn

Education

High school diploma or equivalent

Tools

ERP systems

Excel

Outlook

Job description

Super Steel, located in Mequon, WI, is an ISO-9001:2015 certified, full-service manufacturing partner to global OEMs. We specialize in complex weldments and turn-key finished products, with in-house fabrication, machining, coating, and assembly capabilities.

Position Summary

The Office Assistant supports daily operations by keeping production paperwork, inventory records, materials, and documentation organized and up to date. This role works closely with the office and shop floor to help keep production moving efficiently.

We’re looking for someone who is organized, dependable, willing to learn, and naturally looks for ways to help. As you become familiar with the role, there will be opportunities to take on additional responsibilities and provide backup support to the team.

Key Responsibilities

• Print, collate, and distribute daily work orders, job travelers, labels, and packing slips to the shop floor.
• Maintain and update electronic and paper records in the ERP system.
• Perform cycle counts, bin replenishment, and basic inventory reconciliation; investigate and report discrepancies.
• Receive and inspect incoming materials against purchase orders, tag, and stock parts in designated locations.
• Prepare material kits for jobs and communicate shortages to Purchasing and Production Planning.
• Update inventory transactions (receipts, issues, transfers) in the ERP system in a timely manner.
• Support material staging and basic shop housekeeping to keep inventory areas organized and follow 5S practices.
• Coordinate with Production Supervisors, Purchasing, and Shipping to prioritize urgent work orders and material needs.
• Generate basic inventory and work order reports for supervisors.
• Assist with barcode labeling, scanning, and other system/data-entry tasks.
• Learn additional processes and responsibilities to provide backup support when needed.
• Proactively identify ways to help the team and keep work moving when priorities change.

What We're Looking For

• High school diploma or equivalent.
• 1+ year of experience in a manufacturing support, inventory control, clerical, or similar role preferred.
• Comfortable using ERP systems and basic Microsoft applications such as Excel and Outlook.
• Strong attention to detail and organizational skills.
• Clear communication skills and the ability to work effectively with both office and shop floor employees.
• Willingness to learn new processes and take on additional responsibilities.
• Self-motivated and proactive; able to recognize what needs to be done rather than always waiting for direction.
• Manufacturing experience is a plus.
• Individual Coverage Health Reimbursement Arrangement (ICHRA)
• Dental and Vision Insurance
• Voluntary Short-Term Disability, Long-Term Disability, AD&D, and Life Insurance