Administrative Assistant

CFS; Verona (Allegheny County); On-site; USD 42,000 - 52,000; Full time

Job summary

CFS is seeking an Administrative Assistant to join a stable, on-site team in Verona, PA. The role focuses on keeping day-to-day office operations organized while supporting project, operations, and management teams in a construction and industrial setting.

The position requires strong organizational and communication skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. Steel-toed shoes and safety awareness are part of daily expectations.

Qualifications

• Previous administrative or office support experience.
• Proficiency with Microsoft Office, particularly Outlook and Excel.
• Ability to wear required personal protective equipment (steel-toed shoes) when necessary.

Responsibilities

• Provide general administrative and clerical support to the office and operations team.
• Answer phones, respond to emails, and assist with general inquiries.
• Maintain and organize files, records, and project documentation.
• Enter and maintain data in company systems and spreadsheets.
• Prepare, format, and distribute documents, reports, and correspondence.
• Assist with scheduling meetings, appointments, and other office activities.
• Support project and field teams with administrative needs.
• Assist with purchase orders, invoices, timekeeping, and other paperwork.
• Communicate with vendors, customers, employees, and subcontractors as needed.
• Perform other administrative duties and special projects as assigned.

Skills

Organizational skills

Time management

Written communication

Verbal communication

MS Office (Outlook/Excel)

Attention to detail

Multitasking

Customer focus

PPE awareness

Tools

None

Job description

About The Company

Our client is an established and growing construction and industrial organization seeking an Administrative Assistant to join their team. This is a great opportunity for someone who enjoys being organized, supporting a team, and keeping day-to-day office operations running smoothly.

• Stable, established organization with a professional work environment
• Casual, hands-on work environment
• Steel-toed shoes are required when working in designated areas of the facility
• Opportunity to work closely with project, operations, and management teams
• Varied administrative responsibilities with opportunities to learn and grow
• Collaborative team environment where dependability and attention to detail are valued

Verona, PA 15147 (Fully onsite)

$42,000–$52,000

About The Company

Our client is an established and growing construction and industrial organization seeking an Administrative Assistant to join their team. This is a great opportunity for someone who enjoys being organized, supporting a team, and keeping day-to-day office operations running smoothly.

• Stable, established organization with a professional work environment
• Casual, hands-on work environment
• Steel-toed shoes are required when working in designated areas of the facility
• Opportunity to work closely with project, operations, and management teams
• Varied administrative responsibilities with opportunities to learn and grow
• Collaborative team environment where dependability and attention to detail are valued

About The Opportunity

The Administrative Assistant will provide day-to-day administrative and clerical support within a construction and industrial environment. This person will help keep office operations organized while supporting project teams, field personnel, and management as needed.

Administrative Assistant Responsibilities

• Provide general administrative and clerical support to the office and operations team
• Answer phones, respond to emails, and assist with general inquiries
• The Administrative Assistant will maintain and organize files, records, and project documentation
• Enter and maintain data in company systems and spreadsheets
• Prepare, format, and distribute documents, reports, and correspondenceAssist with scheduling meetings, appointments, and other office activities
• The Administrative Assistant will support project and field teams with administrative needs
• Assist with purchase orders, invoices, timekeeping, and other paperwork
• Communicate with vendors, customers, employees, and subcontractors as needed
• Perform other administrative duties and special projects as assigned

Qualifications For The Administrative Assistant Role

• Previous administrative or office support experience
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office, particularly Outlook and Excel
• Strong attention to detail and accuracy
• Ability to prioritize multiple tasks in a fast-paced environment
• Professional, dependable, and customer-service oriented
• Ability to wear required personal protective equipment, including steel-toed shoes, when necessary
• Construction, industrial, or project-based office experience is a plus

#INSEP2026