Administrative Assistant - Latrobe, PA

SMS; Latrobe (Westmoreland County); On-site; USD 40,000 - 56,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Life Insurance

Vacation

401K Company Matching

Job summary

SMS Mill Services, LLC in Latrobe, PA is seeking a detail-oriented Administrative Assistant to join our team. This role provides administrative support to ensure the efficient operation of multiple site locations, including payroll, recruiting, ordering parts, managing inventory, and HR/maintenance collaboration.

The successful candidate will communicate effectively with stakeholders, maintain confidentiality, and thrive in a heavy industrial environment inside a steel mill.

Qualifications

• Proven experience as an Administrative Assistant or in a similar role.
• Strong computer skills, including Microsoft Office (Word, Excel, PowerPoint).
• Excellent organizational and time management skills.
• Experience on an industrial site is a plus.

Responsibilities

• Process purchasing, match POs to invoices, obtain quotes, and create requisitions.
• Assist with payroll – tracking, calculating, input and attendance.
• Support HR tasks: new hire paperwork and forms.
• Recruit hourly employees.
• Maintain positive relationships with coworkers, customers, and vendors.
• Work to meet KPI efficiency and performance standards.
• Prepare documents and manage correspondence.
• Maintain office supplies inventory and place orders.
• Handle confidential information with discretion.
• Assist with administrative projects as assigned.

Skills

Administrative experience

Microsoft Office

Organizational skills

Communication skills

Time management

JD Edwards

Tools

JD Edwards

Job description

SMS Mill Services, LLC, located in Latrobe, PA is seeking a detail-oriented and proactive Administrative Assistant to join our team. This role is essential in providing administrative support to ensure the efficient operation of multiple site locations. The ideal candidate will be responsible for payroll, recruiting, ordering parts, managing inventory, and acting as a team member for both the HR and maintenance departments. This position requires a professional demeanor and the capability to communicate effectively with various stakeholders. This position is inside a steel mill in a heavy industrial setting.

Responsibilities

• Conduct necessary purchasing as needed, matching PO’s to invoices to ensure accuracy. (Obtain quotes for requested purchases, create requisitions, receive materials and services rendered in JD Edwards,
• )Assist with Payroll – tracking, calculating, input and monitoring time & attendance
• Assist employees with HR related issues: new hire paperwork, forms, changes, etc
• Assist with hourly employee recruiting
• Develop and maintain positive working relationships with co-workers, customers and vendors
• Work as part of the team to meet, or exceed, KPI (Key Performance Indictor) efficiency and performance standards
• Provide support to team members by managing correspondence and preparing documents
• Maintain office supplies inventory and place orders as necessary
• Handle confidential information with discretion and integrity
• Support various administrative projects as assigned

Requirements

• Proven experience as an Administrative Assistant or in a similar role
• Prior experience working in an Industrial site is a plus
• Strong computer skills, including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Excellent organizational skills with a keen attention to detail
• Effective time management abilities to prioritize tasks efficiently
• Familiarity with calendar management and front desk operations is a plus
• Strong phone etiquette and interpersonal communication skills
• Ability to work independently while also being a collaborative team player

If you are an enthusiastic individual looking to contribute to a dynamic team environment while honing your administrative skills, we encourage you to apply for this exciting opportunity.

Benefits

• Medical
• Dental
• Vision
• Life Insurance
• Vacation
• 401K Company Matching