Administrative Assistant

Service Steel Aerospace Corp.; Cessna (KS); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Medical dental vision

401(k) match

AD&D insurance

EAP counseling

Paid Time Off

Flexible Spending Accounts

Wellness incentives

LiveHealth Online

Employee discounts

Volunteer opportunities

Job summary

Service Steel Aerospace is hiring an Administrative Assistant to support multiple departments with administrative, billing, inventory, customer service, and HR tasks. The role requires multitasking in a fast-paced environment and delivering excellent internal and external service.

Soapstone: The candidate should be dependable, detail oriented, and proficient with Microsoft Office and Teams, with a High School Diploma or equivalent. Training will be provided.

Qualifications

• Must be detail oriented.
• Proficient with Microsoft Office and Teams.
• Good communication skills are essential.
• High School Diploma or equivalent; training will be provided.

Responsibilities

• Match bills of lading with shipping packets for billing.
• Process shipping packets through billing module and prepare invoice edits.
• Assist with month-end closing procedures and inventory reconciliation.
• Scan and file billing packets using Laserfiche.
• Update receivers and process inventory transactions in the system.
• Answer and direct incoming calls professionally.
• Assist customers with order status updates and inquiries.
• Order and maintain office supplies.
• Provide administrative support for HR, including onboarding.
• Perform other administrative duties as needed to support departments.

Skills

Detail oriented

Good communication skills

Previous experience preferred

Education

High School Diploma or equivalent

Tools

Microsoft Office

Teams

Job description

Location/Org Data : Logo

Job Summary

Service Steel Aerospace (SSA) is a leading global distributor of high-performance aerospace metals, including stainless steel, titanium, and specialty alloys. With 50 years of experience, SSA supports the aerospace, defense, and advanced manufacturing industries with quality materials and reliable service.

With the power of our parent company,Reliance Inc., we are able to help our employees have healthy, meaningful lives by emphasizing great healthcare benefits and a belief in work-life balance.

We are committed to delivering excellence through strong customer partnerships, technical expertise, and a focus on safety and continuous improvement. Join our strong, growing company where your work directly supports critical industries worldwide.

We are seeking a detail-oriented and organized Administrative Assistant to join our team to support multiple departments. This role is responsible for a variety of administrative, billing, inventory, customer service, and HR support functions. The ideal candidate is dependable, able to multitask in a fast-paced environment, and committed to providing excellent internal and external customer service.

Key Responsibilities

• Match bills of lading with shipping packets for billing.
• Process shipping packets through the billing module and prepare invoice edits.
• Assist with month-end closing procedures and inventory reconciliation.
• Scan and electronically file completed billing packets using Laserfiche (document management software).
• Update receivers and process inventory transactions in the company system.
• Answer and direct incoming telephone calls professionally.
• Assist customers by providing order status updates and responding to inquiries.
• Order and maintain office supplies.
• Provide administrative support for Human Resources, including filing, onboarding paperwork, and other HR-related tasks as assigned.
• Perform other administrative duties as needed to support various departments.

Physical Requirements

Stand or Sit(Stationary position), Walk(Move, Traverse), Talk/hear(Communicate, Detect, Converse with, Discern, Convey, Express oneself, Exchange information), See (Detect, Determine, Perceive, Identify, Recognize, Judge, Observe, Inspect, Estimate, Assess)

Function in the Job

Sedentary Work- Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

Required Skills

• Previous experience preferred but not required
• Must be detail oriented.
• Microsoft Office and Teams proficient.
• Good communication skills
• High School Graduate or equivalent. Training will be provided

What We Offer

• Medical, dental, and vision coverage with affordable employee contribution rates.
• 401(k) plan with company match up to 4%.
• Life and AD&D insurance, short- and long-term disability coverage.
• Employee Assistance Program (EAP), including counseling, legal, and financial support.
• Paid Time Off (PTO) and 8 paid holidays.
• Flexible Spending Accounts for healthcare and dependent care.
• Wellness incentives and access to LiveHealth Online.
• Employee discount program with over 30,000 deals.
• Community engagement and volunteer opportunities.

EEO/Disabled/Veterans

Service Steel Aerospace provides equal employment opportunities to applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability.