Office and Accounting Assistant

Aerolab; Jessup (MD); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Health insurance

Opportunity for advancement

Paid time off

Vision insurance

Job summary

Aerolab in Maryland seeks an Office and Accounting Assistant to support the CFO and Office Manager by managing invoices, paying bills on time, and helping the Finance and Operations teams.

The role requires strong Excel and QuickBooks Online skills, attention to detail, and solid communication. You will handle vendor correspondence, payroll processing, tax returns, and general admin tasks to keep operations running smoothly.

Qualifications

• Advanced knowledge of Excel and QuickBooks Online.
• Familiarity with Word, Acrobat, and Google Workspace.
• Strong understanding of accounting principles and procedures.
• Professional communication and detail-oriented mindset.

Responsibilities

• Process accounts payable invoices and code to POs.
• Assist with weekly AP check runs and vendor communications.
• Support biweekly payroll processing.
• Prepare and file accounting documentation; handle tax returns.
• Provide general administrative support and travel/logistics.

Skills

Excel

Attention to detail

Communication skills

Problem solving

Tools

QuickBooks Online

Microsoft Word

Adobe Acrobat

Google Workspace

Job description

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Opportunity for advancement
• Paid time off
• Vision insurance

Job Summary

We are seeking an Office and Accounting Assistant to join our team. In this role, you will assist the CFO and Office Manager to handle the company’s bills and ensure all invoices are paid in a timely manner and to support the Finance and Operations Department as needed. Responsibilities may include receiving and preparing accounts payable invoices, organizing and filing accounting documentation, vendor compliance, assisting with processing payroll, employee onboarding and offboarding, and related tasks. The ideal candidate is detail-oriented, computer savvy, and has a strong understanding of accounting, payments, and administrative operations.

Responsibilities

• Account Payable processing
• Match and code invoices to purchase orders, receipts, and supporting documentation
• Assist with weekly AP check runs
• Establish and maintain a good working relationship with vendors, communicates via phone and email
• Assist with processing biweekly payroll
• Process sales and use tax returns
• Perform related office tasks
• Assist in providing general administrative support to other departments, including travel logistics, general office management, scheduling, meeting coordination, and document preparation
• Assist with employee onboarding and offboarding
• Perform other duties as assigned

Qualifications

• Advanced knowledge of Excel and QuickBooks Online
• Familiarity with Microsoft Word, Adobe Acrobat, Google G Suite
• Strong understanding of accounting principles and best practices
• Excellent problem-solving and research skills
• Strong written and verbal communication skills
• Commitment to accuracy and attention to detail