Office and Accounting Assistant

Aerolab Inc; Jessup (MD); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Health insurance

Opportunity for advancement

Paid time off

Vision insurance

Job summary

Aerolab Inc. is seeking an Office and Accounting Assistant to support the CFO and Office Manager in handling company bills, ensuring timely invoice payments, and supporting Finance and Operations.

The role includes AP processing, payroll support, vendor communications, and tax compliance, with a focus on accuracy and efficient administrative operations. The ideal candidate is detail-oriented, tech-savvy, and proficient with accounting software and office productivity tools.

Qualifications

• Strong accounting knowledge and understanding of best practices.
• Excellent written and verbal communication skills.
• Ability to learn and apply processes quickly.
• Detail-oriented with accuracy in data entry and document filing.

Responsibilities

• Account Payable processing
• Match and code invoices to purchase orders, receipts, and supporting documentation
• Assist with weekly AP check runs
• Establish and maintain good vendor relationships via phone and email
• Assist with processing biweekly payroll
• Process sales and use tax returns
• Perform related office tasks
• Assist in providing general administrative support across departments, including travel logistics and scheduling
• Assist with employee onboarding and offboarding
• Perform other duties as assigned

Skills

Communication skills

Attention to detail

Problem solving

Research skills

Tools

Excel

QuickBooks Online

Microsoft Word

Adobe Acrobat

Google G Suite

Job description

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Opportunity for advancement
• Paid time off
• Vision insurance

Job Summary

We are seeking an Office and Accounting Assistant to join our team. In this role, you will assist the CFO and Office Manager to handle the company's bills and ensure all invoices are paid in a timely manner and to support the Finance and Operations Department as needed. Responsibilities may include receiving and preparing accounts payable invoices, organizing and filing accounting documentation, vendor compliance, assisting with processing payroll, employee onboarding and offboarding, and related tasks. The ideal candidate is detail-oriented, computer savvy, and has a strong understanding of accounting, payments, and administrative operations.

Responsibilities

• Account Payable processing
• Match and code invoices to purchase orders, receipts, and supporting documentation
• Assist with weekly AP check runs
• Establish and maintain a good working relationship with vendors, communicates via phone and email
• Assist with processing biweekly payroll
• Process sales and use tax returns
• Perform related office tasks
• Assist in providing general administrative support to other departments, including travel logistics, general office management, scheduling, meeting coordination, and document preparation
• Assist with employee onboarding and offboarding
• Perform other duties as assigned

Qualifications

• Advanced knowledge of Excel and QuickBooks Online
• Familiarity with Microsoft Word, Adobe Acrobat, Google G Suite
• Strong understanding of accounting principles and best practices
• Excellent problem-solving and research skills
• Strong written and verbal communication skills
• Commitment to accuracy and attention to detail